Ruby Mills has dispatched the notice for its 110th Annual General Meeting (AGM) and the Annual Report for FY26 to shareholders who do not have registered email addresses. The documents are available via a web link on the company’s website, in compliance with SEBI Listing Regulations.

The company confirmed that shareholders with registered email IDs will receive these documents electronically. Those without registered emails were sent a letter containing the web link to access the AGM notice and the annual report. This move supports the company's green initiative by reducing paper usage.

Key Dates and Timeline

The company disclosed the timeline for e-voting and book closure in a filing dated September 2, 2026. E-voting will commence on Monday, September 21, 2026, at 9:00 am and conclude on Wednesday, September 23, 2026, at 5:00 pm.

Meeting Details and Logistics

The AGM will be conducted through Video Conferencing or Other Audio Visual Means (VC/OAVM) at 4:30 pm. The deemed venue is the company's registered office in Mumbai. Attendees joining via VC/OAVM will count toward the quorum requirement under Section 103 of the Companies Act, 2013.

Shareholder Communications

The Notice of the AGM along with the Annual Report for FY26 will be sent electronically to shareholders with registered email addresses. Those without registered emails will receive a letter containing a weblink to access these documents.

The documents are also available on the company website, NSE, BSE, and NSDL e-voting platforms. Ruby Mills has engaged National Securities Depository Limited to facilitate e-voting for resolutions proposed at the meeting.

Compliance Updates

In line with SEBI Master Circular dated February 6, 2026, dividends will be paid only in electronic form to KYC-compliant folios. Physical shareholders are requested to update PAN, bank details, and nomination information with the Registrar and Transfer Agent, Big Share Services Private Limited.

Key Agenda Items

The AGM notice outlines several ordinary and special business items for shareholder approval.

Dividend Declaration

The Board proposes a final dividend of ₹2.50 per fully paid-up equity share for the financial year ended March 31, 2026.

Director Re-appointment

Shri Deepak Rameshchandra Shah (DIN: 06954206) retires by rotation and offers himself for re-appointment as a Non-Executive Non-Independent Director. He brings over 30 years of experience in Direct and Indirect Taxation.

Executive Remuneration Approvals

Shareholders are asked to approve remuneration packages for key management personnel via special resolutions:

• Hiren M. Shah (Executive Chairman): ₹18,00,000 per month from April 1, 2027, to March 31, 2028, increasing to ₹21,60,000 per month from April 1, 2028, to March 31, 2029.
• Bharat M. Shah (Managing Director): Identical remuneration structure to Hiren M. Shah.
• Viraj M. Shah (Managing Director): Identical remuneration structure to Hiren M. Shah.
• Purav Hiren Shah (CEO, WTD, CFO): Increment in remuneration to ₹13,33,300 per month effective August 1, 2026.

All packages include standard perquisites such as housing, medical reimbursement, and provident fund contributions. The approvals are subject to Schedule V of the Companies Act, 2013, including provisions for minimum remuneration in case of inadequate profits.

Cost Auditor Ratification

The meeting will ratify the appointment of Shri Dakshesh H. Zaveri as Cost Auditor for the textile manufacturing units at Dhamni and Kharsundi for FY27. The proposed remuneration is ₹3,75,000 plus applicable taxes and out-of-pocket expenses.

Ruby Mills is set to expand its energy infrastructure through a 12MW solar power project.

Project overview

The planned solar initiative marks a significant step in Ruby Mills' capacity expansion, with the project targeting 12MW of solar power generation. The development underscores the company's focus on scaling up its renewable energy footprint.

Strategic significance

The 12MW solar power project represents a notable addition to Ruby Mills' operational infrastructure. Solar capacity at this scale can support large-scale manufacturing and commercial operations, aligning with broader industry shifts toward cleaner energy sources.