Polychem Limited has successfully completed its postal ballot process, with shareholders overwhelmingly approving the re-appointment of Mr. Parthiv T. Kilachand as Managing Director. The company announced the voting results on March 20, 2026, following the conclusion of the remote e-voting process.

Postal Ballot Process Details

The postal ballot was conducted in accordance with Section 110 of the Companies Act, 2013, and related regulations. The company issued the postal ballot notice on February 9, 2026, with the remote e-voting period commencing on February 17, 2026 at 9:00 AM (IST) and concluding on March 18, 2026 at 5:00 PM (IST).

Voting Results and Shareholder Response

The voting results demonstrated strong shareholder support for the proposed resolution. A total of 73 members participated in the electronic voting process, representing 212,230 shares. After excluding votes from related parties totaling 70,411 shares, the final count included 61 valid voters holding 141,819 shares.

Resolution Details

The special resolution pertained to the re-appointment of Mr. Parthiv T. Kilachand (DIN: 00005516) as Managing Director of the company for a period of 3 years effective April 1, 2026. The resolution required special majority approval and was successfully passed with the requisite majority.

Scrutinizer's Confirmation

Ragini Chokshi & Co., Company Secretaries, served as the scrutinizer for the postal ballot process. The scrutinizer confirmed that the remote e-voting was conducted in a fair and transparent manner, with all procedural requirements being met. The company utilized the services of National Securities Depository Limited (NSDL) for providing the remote e-voting facility to members.

Regulatory Compliance

The postal ballot process was conducted in full compliance with regulatory requirements, including:

• Section 110 of the Companies Act, 2013
• Companies (Management and Administration) Rules, 2014
• Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015
• MCA General Circulars regarding electronic communication

The voting results and scrutinizer's report have been uploaded on the company's website at www.polychemltd.com and NSDL's e-voting portal at www.evoting.nsdl.com as required under regulatory provisions.

Polychem Limited has issued a postal ballot notice under Regulation 30 of SEBI (LODR) Regulations, 2015, seeking shareholder approval for the re-appointment of Mr. Parthiv T. Kilachand as Managing Director. The company filed the notice on February 16, 2026, following the Board's earlier approval on February 9, 2026.

Postal Ballot Details

The postal ballot process will be conducted entirely through remote electronic voting, with no physical ballot forms being distributed to shareholders. The voting schedule and key parameters are outlined below:

Managing Director Re-appointment Terms

The Board has proposed the re-appointment of Mr. Parthiv T. Kilachand (DIN: 00005516) as Managing Director for a three-year term effective April 1, 2026. This appointment supersedes the earlier resolution passed at the 66th Annual General Meeting held on August 29, 2023.

Remuneration Structure

The proposed remuneration structure for Mr. Kilachand includes two scenarios based on the company's profitability:

Scenario A - Sufficient Net Profit:

• Salary up to 5% of the company's net profit as calculated under Section 198 of the Companies Act, 2013

Scenario B - No Profits or Inadequate Profits:

• Minimum remuneration up to ₹12,50,000 per month or ₹1,50,00,000 per annum
• Additional perquisites including house rent allowance (up to 60% of salary), medical expenses, travel concessions, and company-maintained facilities

Voting Process and Eligibility

Shareholders whose names appear in the Register of Members as on the cut-off date of February 12, 2026, are eligible to participate in the remote e-voting process. The company has engaged NSDL to provide the e-voting platform, accessible through www.evoting.nsdl.com .

Corporate Governance and Compliance

The postal ballot notice has been sent electronically to shareholders whose email addresses are registered with the company, its Registrar & Transfer Agent (MUFG Intime India Private Limited), or depositories. The notice is also available on the company's website at www.polychemltd.com and on BSE's website.

Family Connections and Background

Mr. Parthiv T. Kilachand brings extensive experience to the role, having been associated with the company since 1988 in various capacities. He holds qualifications in Electrical Engineering and Economics from Brown University, USA. Notably, he is the son of Mr. Tanil R. Kilachand (Chairman) and brother of Mr. Nandish T. Kilachand (Director), representing the promoter family's continued involvement in company management.

The resolution requires approval by special resolution, and the results will be communicated to BSE where the company's shares are listed. The scrutinizer will submit the final report to the Chairman upon completion of the vote counting process.