Hittco Tools has scheduled its 32nd Annual General Meeting (AGM) for September 30, 2026. The meeting will address key governance matters, including the appointment of an Independent Director and the re-appointment of the Managing Director.

The Board of Directors approved the Directors' Report and Annual Report for the fiscal year ended March 31, 2026, in its meeting held on September 5, 2026. This approval was made in compliance with Regulation 29(1) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

AGM and Book Closure Details

The company has fixed the record date for e-voting as September 23, 2026. The Register of Members and Share Transfer Books will remain closed from September 24, 2026, to September 30, 2026, both days inclusive.

Remote e-voting will commence on September 27, 2026, at 9:00 am and conclude on September 29, 2026, at 5:00 pm. The 32nd AGM is scheduled for September 30, 2026, at 11:00 am via Video Conferencing or Other Visual Means.

Board Agenda

In addition to financial approvals, the board addressed governance matters including:

• Taking note of the Secretarial Audit Report for FY26.
• Approving the draft notice for the AGM.
• Determining dates for book closure and e-voting cut-off.
• Approving the appointment of a Scrutinizer for the e-voting process.

Special Resolutions

The AGM will transact special business items requiring shareholder approval:

• Appointment of Independent Director: Shareholders will vote on the appointment of Shri Ranjan Kotekar (DIN: 02964263) as an Independent Director. He was initially appointed as an Additional Director on January 19, 2026. The proposed term is five consecutive years, up to January 19, 2031.
• Re-appointment of Managing Director: The board seeks approval for the re-appointment of Mr. Surendra Bhandari as Managing Director for a period of five years. Mr. Bhandari attained the age of 70 years on March 3, 2026, necessitating shareholder consent under Section 196 of the Companies Act, 2013. His remuneration includes a basic salary of ₹65,000 per month and other perquisites up to ₹35,000 per month.

Ordinary Business

Ordinary business items include:

• Adoption of the audited financial statements for FY26 along with the reports of the Board of Directors and Auditors.
• Re-appointment of Mr. Sidharth Bhandari (DIN: 00237174) as a Director, who retires by rotation and is eligible for re-appointment.

Managing Director Surendra Bhandari issued the intimation on September 5, 2026, requesting the exchange to update its records in compliance with Regulation 42 of the SEBI LODR Regulations, 2015.

Hittco Tools Limited shareholders have approved a special resolution to increase the company's authorized share capital and consequent alteration of Clause V of the Memorandum of Association. The approval was secured through a remote e-voting postal ballot that concluded on August 14, 2026.

The resolution received overwhelming support from investors, with 16,93,606 votes cast in favor compared to just 406 votes against. This resulted in an approval rate of 99.98% on total valid votes polled. The voting process was conducted in compliance with Regulation 44(3) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

Voting Participation Details

The e-voting facility was provided through Central Depository Services (India) Limited (CDSL). The voting window opened on July 16, 2026, at 9:00 am and closed on August 14, 2026, at 5:00 pm. As on the record date of July 10, 2026, the company had 4,956 shareholders.

Promoter group participation was particularly high, with 80.25% of their held shares being voted. All promoter votes were cast in favor of the resolution. Among public non-institutional shareholders, 4.02% of held shares were voted, with nearly unanimous support for the capital increase.

Scrutinizer Report

M/s Manjeet & Associates, Company Secretaries in Practice, served as the independent scrutinizer for the postal ballot. The firm confirmed that the special resolution was passed with the requisite majority under the Companies Act, 2013 and SEBI Listing Regulations. No invalid votes were recorded during the process.

The postal ballot notice was dispatched electronically on July 15, 2026, in accordance with Ministry of Corporate Affairs circulars. Newspaper advertisements were published in Financial Express and Hosadigantha to inform members about the e-voting process. The complete voting results and scrutinizer's report are available on the company's website and the CDSL e-voting portal.