Gaekwar Mills Limited concluded its 97th Annual General Meeting (AGM) on October 2, 2026, passing all proposed resolutions. The meeting adopted the audited financial statements for FY26 and approved the re-appointment of directors.

The AGM was convened following a two-month extension granted by the Registrar of Companies (ROC), Mumbai. The original meeting scheduled for September 25, 2026, was adjourned due to a lack of quorum. The ROC order, dated September 29, 2026, permitted the company to hold the valid meeting by November 30, 2026.

Resolutions Passed at the AGM

The meeting was held through Video Conferencing (VC) and Other Audio-Visual Means (OAVM). Fifteen members were present, satisfying the requisite quorum. All resolutions were passed with the requisite majority via remote e-voting and Insta-poll at the meeting.

Mrs. Shweta Shah chaired the meeting. Key managerial personnel present included Mr. Bhavik Ashokkumar Shah, Mr. Mihir Rajesh Parikh, Mr. Dhruv Nikunj Shah, Mr. Harsh Vikas Shah, and Company Secretary Ms. Nidhi Vinodkumar Darak. The Statutory Auditors were absent but had provided their unmodified report on standalone financial statements.

Voting Results and Scrutiny

On October 3, 2026, the company disclosed the detailed voting results under Regulation 44 of the SEBI Listing Regulations. Mr. Anish Gupta, Partner at VKMG & Associates LLP, served as the scrutinizer. Remote e-voting commenced on September 21, 2026, and concluded on September 24, 2026, prior to the meeting.

Voting rights were based on shareholding as on the record date of September 18, 2026. A total of 1,116 shareholders were on record. While no promoters voted, 15 public shareholders attended via VC. The consolidated results showed overwhelming support for all resolutions:

The scrutinizer confirmed that the process was conducted in a fair and transparent manner. All resolutions are deemed to have been passed on the date of the AGM, October 2, 2026.

Regulatory Compliance and Context

The company informed BSE Limited under Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The intimation confirmed that while the initial AGM was convened within the statutory period, it could not be validly conducted due to the absence of quorum. The Board had previously authorized an application under Section 96(1) of the Companies Act, 2013, seeking up to three months' extension. The ROC granted two months instead, advising strict compliance with statutory provisions in the future.

The notice for the adjourned meeting remained identical to the original notice circulated for the initial date. No changes were made to the agenda items or the resolutions proposed for the shareholder vote. The proceedings were deemed conducted at the registered office in Mumbai, which served as the deemed venue.

Gaekwar Mills has scheduled its 97th Annual General Meeting (AGM) for Friday, September 25, 2026, at 3:00 pm. The meeting will be conducted through Video Conferencing or Other Audio Visual Means (VC/OAVM), in compliance with the Companies Act, 2013, and SEBI Listing Regulations.

The company has issued a notice to shareholders regarding the proceedings. The Notice of the AGM, along with the audited financial statements for FY26, the Board’s Report, and the Auditor’s Report, will be made available electronically.

Meeting Details and Voting

Shareholders whose email addresses are registered with the company, Registrar and Share Transfer Agents (RTA), or Depository Participants (DPs) will receive the documents electronically. Those who have not registered their email addresses are requested to update them to access the Annual Report and e-voting credentials.

Members holding shares in physical form can register by submitting Form ISF-1 along with supporting documents to the RTA. Alternatively, they may email a signed request letter with self-attested PAN and share certificate copies to the company. Demat holders must update their details with their respective DPs.

E-Voting Process

The company will facilitate remote e-voting and in-person electronic voting at the AGM. Members can cast votes on all resolutions set out in the Notice of the AGM. The platform provided by NSDL will be used for attending the meeting and voting.

Shareholders are advised to review the Notice of the AGM carefully for specific instructions on login credentials, remote e-voting procedures, and the manner of casting votes.