Xpro India Limited will conduct its 29th Annual General Meeting on Monday, July 20, 2026, at 10.30 a.m. IST through video conferencing and other audio-visual means. The meeting is being held in compliance with the Companies Act, 2013 and General Circular No. 3/2025 dated September 22, 2025. Shareholders will transact business as set forth in the Notice of the AGM dated May 20, 2026.

Electronic copies of the Notice of AGM and the Annual Report for the Financial Year 2025-26 will be sent to shareholders whose email addresses are registered with the Company or Depository Participant. These documents will also be available on the Company's website and the websites of the stock exchanges.

Shareholder Registration Requirements

Shareholders must register or update their email addresses to receive login credentials for e-voting and to join the virtual meeting. The process varies based on the mode of holding shares:

Voting and Dividend Procedures

Shareholders can cast votes remotely through the e-voting system or during the AGM. Login credentials for e-voting will be emailed to shareholders after successful registration of their email addresses. Detailed voting procedures are provided in the Notice of the AGM and on the Company's website.

Shareholders entitled to dividends are requested to update complete bank details with their depositories for demat holdings or with the Company or RTA for physical holdings. Required documents include a signed request letter, folio number, bank details, self-attested PAN copy, and a cancelled cheque leaf.

Xpro India Limited shareholders have approved the re-appointment of Sri Sidharth Kumar Birla as Chairman for a three-year term, securing leadership continuity at the plastics packaging solutions provider. The resolution, passed via a remote e-voting process concluded on May 2, 2026, authorizes Birla’s tenure from March 1, 2026, to February 28, 2029. The approval defines the compensation structure, linking remuneration to company profitability while establishing a fixed minimum in the absence of profits.

The Board of Directors approved the postal ballot notice on February 4, 2026, under Section 110 of the Companies Act, 2013. Sri Girish Bhatia, Practicing Company Secretary, served as the Scrutinizer to ensure the conduct of the e-voting was fair and transparent. The voting process, managed by MUFG Intime India Private Limited, commenced on April 3, 2026, and concluded on May 2, 2026.

Remuneration Structure

The remuneration package approved for Sri Sidharth Kumar Birla is subject to a maximum of 5% of the net profits of the company, calculated in accordance with Section 198 of the Companies Act, 2013. This includes salary, commission not exceeding 2% of net profits, perquisites, and other allowances. The overall remuneration is capped at INR 3 Crores per annum.

In the event the company has no profits or inadequate profits in any financial year, the resolution mandates a minimum remuneration. This minimum package comprises salary, house rent allowance, special allowance, and other benefits up to an aggregate amount of INR 25.00 lakhs per month. The final payable amount will be the higher of the two structures.

Voting Results

The resolution received overwhelming support from shareholders, with 114 members assenting to the proposal. The total number of votes cast in favor was 13,623,331, representing 100% of the total votes cast. Two members dissented, accounting for 511 votes, while no votes were recorded through the physical postal ballot process.

Additionally, Birla is eligible for perquisites excluded from the minimum remuneration ceiling, including gratuity and encashment of un-availed leave at the end of the tenure. The Board is authorized to take all necessary actions to implement the resolution.