Xpro India Limited has officially issued its postal ballot notice to shareholders seeking approval for the re-appointment of Sri Sidharth Kumar Birla as Chairman in whole-time employment. The company has completed sending the postal ballot notice through electronic means and published newspaper advertisements in "The Financial Express" (English) and "Aajkal" (Bengali) on April 3, 2026.

Re-appointment Details and Tenure

The postal ballot seeks shareholder approval for Sri Sidharth Kumar Birla's re-appointment as Chairman for a period of three years, effective from March 1, 2026 to February 28, 2029. His current term as Whole-time Director, which commenced on March 1, 2023, will expire on February 28, 2026. The Remuneration & Nomination Committee, Audit Committee, and Board of Directors have already approved this re-appointment at their respective meetings held on February 2, 2026 and February 4, 2026.

Remuneration Structure

The proposed remuneration package offers two alternatives, with the company paying whichever is higher. The primary structure includes salary, commission not exceeding 2% of net profits, perquisites and other allowances, subject to an aggregate maximum of 5% of net profits calculated under Section 198 of the Companies Act, with an overall ceiling of INR 3 crores per annum.

In cases where the company has no profits or inadequate profits, minimum remuneration of INR 25.00 lakhs per month will be paid through salary, house rent allowance, special allowance and other benefits. Additional perquisites include gratuity at half a month's salary for each completed year of service and encashment of unavailed leave at tenure end.

E-voting Process and Timeline

The company has engaged MUFG Intime India Private Limited (formerly Link Intime India Private Limited) to provide e-voting facility to all members. The remote e-voting process will be conducted exclusively in electronic mode, with no physical postal ballot forms being distributed. The postal ballot notice has been sent via email to members whose names appear on the Register of Members as on the cut-off date of Friday, March 27, 2026.

Company Performance Overview

The explanatory statement provides a three-year financial performance overview, demonstrating the company's consistent profitability. The polymer business has shown stable revenue generation with maintained profit levels across the reviewed period.

Leadership Profile and Qualifications

Sri Sidharth Kumar Birla, aged approximately 68 years, brings 47 years of industry experience to the role. He holds a Science Honours Graduate degree and an MBA from IMEDE (now IMD), Lausanne, Switzerland. His educational background includes various management programs at Harvard Business School, including the Owner/President Management Program.

His current remuneration for the financial year 2024-25 and period April 2025-February 2026 includes salary of INR 12.50 lakhs per month and other perquisites of INR 1.75 lakhs per month. He serves as an Independent Director on Nestle India Limited and Kanoria Chemicals & Industries Limited, holding various committee positions.

Official Communication and Accessibility

The postal ballot notice is available on the company's website at www.xproindia.com , stock exchange websites (NSE and BSE), and MUFG Intime's platform at https://instavote.linkintime.co.in/ . Members who have not received the postal ballot notice can contact cosec@xproindia.com from their registered email ID. Results will be displayed at the company's registered office for at least three days following the announcement and communicated to both NSE and BSE.

Xpro India Limited has submitted its mandatory regulatory compliance certificate to stock exchanges, fulfilling requirements under SEBI regulations for the quarter ended March 31, 2026. The submission demonstrates the company's continued adherence to securities market regulations and proper handling of dematerialisation processes.

Regulatory Compliance Certificate Details

The company submitted the Certificate under Regulation 74(5) of Securities and Exchange Board of India (Depositories and Participants) Regulations, 2018 for the quarter ended March 31, 2026. This certificate was issued by MUFG Intime India Private Limited, formerly Link Intime India Private Limited, which serves as the company's Registrar and Share Transfer Agent.

Certificate Confirmation Details

MUFG Intime India Private Limited confirmed that all securities received from depository participants for dematerialisation during the quarter ended March 31, 2026 were properly processed. The certificate states that securities were confirmed to depositories and that securities comprised in the certificates have been listed on stock exchanges where earlier issued securities are listed.

The registrar also confirmed that security certificates received for dematerialisation were properly verified, mutilated and cancelled after due verification by depository participants. Additionally, the names of depositories were substituted in the register of members as registered owners within prescribed timelines.

Stock Exchange Communication

Xpro India Limited communicated this compliance information to both major Indian stock exchanges. The company secretary, Kamal Kishor Sewoda, signed the communication sent to National Stock Exchange of India Limited and BSE Limited, ensuring both exchanges have the required regulatory documentation on record.

About the Registrar

MUFG Intime India Private Limited, formerly Link Intime India Private Limited, operates as part of MUFG Corporate Markets, a division of MUFG Pension & Market Services. The certificate was signed by Ashok Shetty, Sr. Vice President – Corporate Registry, confirming the company's compliance with dematerialisation regulations during the specified quarter.