Xpro India Limited has successfully concluded its postal ballot process for the re-appointment of Sri Sidharth Kumar Birla as Chairman in whole-time employment. The company announced the results on May 2, 2026, with the resolution receiving overwhelming shareholder approval, passing with the requisite majority as confirmed by the scrutinizer's report.

Postal Ballot Results Overview

The special resolution for Sri Sidharth Kumar Birla's re-appointment achieved strong shareholder support across all categories. The following table summarises the voting outcome:

Out of 23470391 total shares held, 13623842 votes were polled, representing 58.0469% of outstanding shares. The resolution was deemed passed on May 2, 2026, the last date for e-voting.

Re-appointment Details

The approved resolution covers Sri Sidharth Kumar Birla's re-appointment as Chairman in whole-time employment for a three-year term, along with remuneration payable to him. Key details of the appointment are as follows:

Voting Process and Timeline

The postal ballot process followed regulatory requirements under the Companies Act, 2013. CS Girish Bhatia (FCS No.: 3295 / CP No.: 13792), appointed as scrutinizer at the Board Meeting held on February 4, 2026, oversaw the e-voting process. The key milestones of the process were:

• Cut-off Date: March 27, 2026
• Notice Dispatch: April 2, 2026 (electronic mode)
• Voting Period: April 3, 2026 (9:00 AM IST) to May 2, 2026 (5:00 PM IST)
• Results Announcement: May 2, 2026

The postal ballot notice dated February 4, 2026 was sent electronically to shareholders with registered email addresses. Required advertisements were published in The Financial Express (English) and Aajkal (Bengali) on April 3, 2026. The e-voting module was provided by MUFG Intime India Private Limited (formerly known as Link Intime India Private Limited), and votes were unblocked and downloaded on May 2, 2026 at 5:05 PM, witnessed by Sri Ajay Haritwal and Sri Naresh Kumar Sharma.

Shareholder Participation

The voting results demonstrate strong participation from institutional investors. The table below captures category-wise participation details:

A total of 28174 shareholders were on record as of the cut-off date, with 116 members participating through e-voting. No invalid or abstained votes were recorded across any category.

Regulatory Compliance

The company has submitted the scrutinizer's report and voting results to stock exchanges in compliance with Section 110 of the Companies Act, 2013 and Regulation 44(3) of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The scrutinizer's report, dated May 2, 2026, was issued by CS Girish Bhatia with UDIN: F003295H000261069. All relevant documents are available on the company's website at www.xproindia.com and on MUFG Intime India Private Limited's portal. The overwhelming approval reflects strong shareholder confidence in Sri Sidharth Kumar Birla's leadership for the next three years.

Xpro India Limited has officially issued its postal ballot notice to shareholders seeking approval for the re-appointment of Sri Sidharth Kumar Birla as Chairman in whole-time employment. The company has completed sending the postal ballot notice through electronic means and published newspaper advertisements in "The Financial Express" (English) and "Aajkal" (Bengali) on April 3, 2026.

Re-appointment Details and Tenure

The postal ballot seeks shareholder approval for Sri Sidharth Kumar Birla's re-appointment as Chairman for a period of three years, effective from March 1, 2026 to February 28, 2029. His current term as Whole-time Director, which commenced on March 1, 2023, will expire on February 28, 2026. The Remuneration & Nomination Committee, Audit Committee, and Board of Directors have already approved this re-appointment at their respective meetings held on February 2, 2026 and February 4, 2026.

Remuneration Structure

The proposed remuneration package offers two alternatives, with the company paying whichever is higher. The primary structure includes salary, commission not exceeding 2% of net profits, perquisites and other allowances, subject to an aggregate maximum of 5% of net profits calculated under Section 198 of the Companies Act, with an overall ceiling of INR 3 crores per annum.

In cases where the company has no profits or inadequate profits, minimum remuneration of INR 25.00 lakhs per month will be paid through salary, house rent allowance, special allowance and other benefits. Additional perquisites include gratuity at half a month's salary for each completed year of service and encashment of unavailed leave at tenure end.

E-voting Process and Timeline

The company has engaged MUFG Intime India Private Limited (formerly Link Intime India Private Limited) to provide e-voting facility to all members. The remote e-voting process will be conducted exclusively in electronic mode, with no physical postal ballot forms being distributed. The postal ballot notice has been sent via email to members whose names appear on the Register of Members as on the cut-off date of Friday, March 27, 2026.

Company Performance Overview

The explanatory statement provides a three-year financial performance overview, demonstrating the company's consistent profitability. The polymer business has shown stable revenue generation with maintained profit levels across the reviewed period.

Leadership Profile and Qualifications

Sri Sidharth Kumar Birla, aged approximately 68 years, brings 47 years of industry experience to the role. He holds a Science Honours Graduate degree and an MBA from IMEDE (now IMD), Lausanne, Switzerland. His educational background includes various management programs at Harvard Business School, including the Owner/President Management Program.

His current remuneration for the financial year 2024-25 and period April 2025-February 2026 includes salary of INR 12.50 lakhs per month and other perquisites of INR 1.75 lakhs per month. He serves as an Independent Director on Nestle India Limited and Kanoria Chemicals & Industries Limited, holding various committee positions.

Official Communication and Accessibility

The postal ballot notice is available on the company's website at www.xproindia.com , stock exchange websites (NSE and BSE), and MUFG Intime's platform at https://instavote.linkintime.co.in/ . Members who have not received the postal ballot notice can contact cosec@xproindia.com from their registered email ID. Results will be displayed at the company's registered office for at least three days following the announcement and communicated to both NSE and BSE.