Voith Paper Fabrics India Limited has initiated a postal ballot exercise to appoint Asesh Kumar Mukherjee as Director and Managing Director. Shareholders can cast their votes electronically through a remote e-voting facility opening on September 17, 2026, and closing on October 16, 2026.

Voting Timeline and Eligibility

The remote e-voting process commences at 9:00 am on Thursday, September 17, 2026, and concludes at 5:00 pm on Friday, October 16, 2026. Shareholders holding shares as of the cut-off date, September 11, 2026, are eligible to participate. The Board of Directors appointed CS P C Jain of M/s. P.C. Jain & Co. as the Scrutinizer for the process.

The electronic copy of the postal ballot notice was dispatched via email on September 15, 2026, to members who have registered their email addresses with the company or their depository participants by the cut-off date. The notice is also accessible on the company’s website and the platforms of CDSL and BSE Limited.

Resolutions for Approval

Shareholders will vote on two special resolutions regarding the appointment of Mr. Asesh Kumar Mukherjee (DIN: 11908288):

A notice under Section 160 of the Companies Act, 2013, was received from a member proposing Mukherjee's candidature as a Director.

Procedures for Shareholders

Members holding shares in physical form who have not registered or updated their email addresses must submit specific documents to the company’s Registrar and Transfer Agent (RTA), MCS Share Transfer Agent Limited. Required documents include:

• A duly filled and signed request letter in Form ISR-1
• A self-attested copy of a PAN card linked with Aadhaar
• A self-attested copy of address proof documents such as an Aadhaar card, driving licence, election identity card, or passport

Shareholders holding shares in demat mode are advised to ensure their valid email IDs are updated with their respective depository participants. Members who did not receive the notice can obtain it by emailing admin@mcsregistrars.com or investorcare.vffa@voith.com .

The result of the postal ballot will be declared within two working days from the conclusion of the remote e-voting period.

Voith Paper Fabrics India Limited has appointed Asesh Kumar Mukherjee as Additional Director and Managing Director. The Board approved the five-year term on August 26, 2026, subject to shareholder approval.

The appointment follows a recommendation by the Nomination and Remuneration Committee. Mr. Mukherjee, who holds a degree in Mechanical Engineering from Jadavpur University and an executive PGDBM from the University of Indianapolis, brings over three decades of leadership experience in manufacturing industries including paper, packaging, and steel. He is not currently a board member in any other company and is not debarred by any regulatory authority.

Key Managerial Personnel Authorization

The Board also authorized three Key Managerial Personnel (KMPs) to determine materiality and make disclosures under Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. This authorization was notified to BSE Limited on the same date.

Authorized Personnel

• Asesh Kumar Mukherjee: Managing Director (CEO for Listing Regulations purposes)
• Kalyan Dasgupta: Finance Controller (CFO for Listing Regulations purposes)
• Deepak Behl: Company Secretary & Compliance Officer

Deepak Behl serves as the sole individual responsible for making actual disclosures to the Stock Exchange(s).

Contact Details

All authorized personnel share the same contact information for official communications.

The company has updated these details on its website as required by listing norms.