Neil Industries will hold its 43rd Annual General Meeting on Saturday, September 26, 2026, at 11:00 am through video conferencing or other audio-visual means. The meeting aims to transact ordinary and special business items related to board appointments and financial approvals.

The company has set September 18, 2026, as the cut-off date for determining shareholders eligible for e-voting. The book closure period runs from September 19, 2026, to September 26, 2026. Remote e-voting facilities will be available from September 23, 2026, at 9:00 am until September 25, 2026, at 5:00 pm.

Board Re-Appointments

Shareholders will consider the re-appointment of Mr. Pankaj Kumar Mittal as a Non-Executive Non-Independent Director. Mr. Mittal retires by rotation and is eligible for re-appointment. He holds an LLB degree and has served as an advocate for 24 years. His father is Nirmal Kumar Mittal, and he is the brother of the Managing Director, Mr. Arvind Kumar Mittal. Mr. Mittal attended 11 board meetings during the financial year and drew no remuneration.

The special business item involves the re-appointment of Mr. Anil Sharma as a Non-Executive Independent Director for a second consecutive five-year term. The term commences on August 12, 2026, and continues until the conclusion of the AGM in calendar year 2031 or the expiry of five years, whichever is earlier. Mr. Sharma, aged 51, is a consultant with expertise in the finance sector. He attended eight board meetings during the financial year and also drew no remuneration.

Voting and Participation Details

Skyline Financial Services Private Limited serves as the Registrar and Share Transfer Agent. National Securities Depository Limited (NSDL) facilitates the remote e-voting process. Members holding shares in demat mode with NSDL or CDSL can vote through their respective depository portals. Physical shareholders must use their folio numbers and EVEN numbers for login.

Mr. Anurag Fatehpuria, a Practicing Company Secretary, has been appointed as the Scrutinizer for the e-voting process. The scrutinizer will unlock votes within two working days of the conclusion of the e-voting period. Results will be declared on the company website and communicated to BSE Limited within two days of passing the resolutions.

Neil Industries has adopted an amended policy governing the procedure for inquiry into cases involving the leak or suspected leak of unpublished price sensitive information (UPSI). The company notified the Bombay Stock Exchange on August 13, 2026, regarding the review and adoption of this updated framework.

The policy is framed pursuant to Regulation 9A(5) of the Securities and Exchange Board of India (Prohibition of Insider Trading) Regulations, 2015. It aims to strengthen internal control systems to prevent leaks of UPSI, which can affect market prices and investor confidence.

Policy Scope and Applicability

The amended policy applies to all directors, promoters, promoter groups, designated persons, insiders, connected persons, their relatives, fiduciaries, and any other individual with access to UPSI. The objective includes restricting the sharing of sensitive information with unauthorized persons and establishing a uniform code to curb unethical practices by insiders and employees.

Key components of the policy include:

• Constituting a committee empowered to conduct inquiries, call for documents, and report findings to SEBI or other competent authorities promptly.
• Taking disciplinary actions against insiders, employees, or designated persons found guilty of violating the policy, independent of any action initiated by SEBI.
• Ensuring that no person suffers retaliation for reporting a genuine suspected leak of UPSI in good faith.

Inquiry Process and Reporting

Upon becoming aware of an actual or suspected leak of UPSI, the compliance officer must promptly intimate the committee. If the committee confirms the leak or suspicion, it must inform the stock exchanges using the format specified in Annexure A of the policy.

The process involves:

1. Cognizance: The committee meets without undue delay to determine if allegations are frivolous or require further investigation.
2. Preliminary Enquiry: A fact-finding exercise conducted by the compliance officer or an authorized person to collect relevant material and ascertain the truth of the allegations.
3. Final Report: The committee reviews the preliminary enquiry report and prepares a final report for the Board of Directors, which includes independent directors holding a 50% majority.
4. Disciplinary Action: The Board decides on appropriate actions, which may include wage freezes, suspension, recovery, clawback, termination, or other measures deemed necessary.

Regulatory Compliance

Neil Industries stated that the policy ensures compliance with the Companies Act, 2013, SEBI Act, SEBI (Prohibition of Insider Trading) Regulations, and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The policy will be hosted on the company’s website and revised as necessary to maintain alignment with evolving legal and regulatory requirements.