Gautam Exim Limited has announced the appointment of Mr. Vishad Jaiswal as Company Secretary, effective March 11, 2026. The decision was made during the company's 6th board meeting of FY 2025-26, demonstrating the company's commitment to strengthening its corporate governance structure.

Board Meeting Details

The appointment was formalized during a board meeting held on March 11, 2026, at 04:00 PM at the company's registered office in Vapi, Gujarat. This marked the 6th board meeting of the financial year 2025-26, indicating active board engagement in corporate affairs.

New Company Secretary Profile

Mr. Vishad Jaiswal brings professional credentials to his new role as Company Secretary. His qualifications and membership details reflect the company's focus on maintaining regulatory compliance standards.

Regulatory Compliance and Responsibilities

The appointment has been made in accordance with Section 2(24) and Section 203 of the Companies Act, 2013, along with applicable rules. Mr. Jaiswal will be responsible for:

• Performing duties as required under the Companies Act, 2013
• Executing additional responsibilities assigned by the Board of Directors
• Ensuring compliance with corporate governance requirements

Authorization for Regulatory Filings

The board has granted authorization to company directors and CS Varun Bhomia, Practicing Company Secretary, to handle regulatory formalities. They are jointly authorized to file necessary forms including DIR-12, MR-1, and MGT-14 with the Registrar of Companies, and inform stock exchanges and other relevant authorities as required.

The resolution was certified by Directors Rajkumar Agrawal (DIN: 1112059) and Varsha Agrawal (DIN: 11129358), ensuring proper documentation and compliance with corporate governance protocols.

Gautam Exim Limited announced comprehensive corporate restructuring measures following its board meeting held on March 28, 2026. The board approved several significant proposals including share subdivision, bonus issue, and capital restructuring, all subject to shareholders' approval.

Share Subdivision and Capital Structure Changes

The board approved subdivision of equity shares from Rs.10 face value to Rs.5 face value. This restructuring will impact the company's share structure significantly while maintaining the same total capital value.

The company also approved increasing its authorised share capital from Rs.5 crore to Rs.13 crore, divided into 2,60,00,000 equity shares of Rs.5 each. This increase is specifically designed to accommodate the proposed bonus issue.

Bonus Issue Proposal

The board approved a bonus issue in the ratio of 3 equity shares of Rs.5 each for every 1 equity share of Rs.5 each on post-split basis. The bonus issue is subject to multiple conditions including shareholders' approval, completion of share split, increase in authorised capital, and regulatory approvals. The company will capitalise free reserves and securities premium to fund this bonus issue.

Extraordinary General Meeting Schedule

An Extraordinary General Meeting has been scheduled to seek shareholders' approval for all proposed changes. The meeting timeline includes specific dates for various procedural requirements.

Since shares are in demat form, book closure is not required, and the cut-off date will be sufficient for determining eligible shareholders.

Key Appointments and Authorisations

The board appointed M/s Varun Bhomia & Co., Practicing Company Secretaries, as secretarial auditor for FY 2025-26, subject to members' approval in the general meeting. The same firm has also been appointed as scrutinizer for e-voting during the EGM.

The board authorised Mr. Rajkumar Agrawal (Director) and Mr. Vishad Jaiswal (Company Secretary & Compliance Officer) to handle various procedural requirements including dispatch of EGM notice, arrangement of e-voting, regulatory filings, and completion of corporate actions. Additional authorisations were granted for ICEGATE and DGFT compliances to Mr. Rajkumar Agrawal and Mr. Balasubramanian Raman.

Regulatory Compliance and Next Steps

The board meeting, which commenced at 4:00 PM and concluded at 5:30 PM on March 28, 2026, addressed various regulatory matters including GST proceedings and depository compliances. All proposed changes require shareholders' approval during the upcoming EGM, and the company will complete necessary regulatory filings with ROC and BSE following the approvals. The record dates for both share subdivision and bonus issue will be decided later, subject to completion of requisite approvals.