V-Guard Industries Limited has successfully completed its postal ballot process, with shareholders approving critical director appointments through remote e-voting. The company declared the voting results on March 9, 2026, following the conclusion of the e-voting period that ran from February 7 to March 8, 2026.

Director Appointments Approved

The postal ballot process resulted in the approval of two key director appointments with overwhelming shareholder support:

Prof. Biju Varkkey's re-appointment represents his second and final term as Independent Director for five consecutive years. Dr. Reena Philip's appointment as Non-Executive Non-Independent Director spans four years, effective from the date of the postal ballot notice.

Voting Process and Participation

The remote e-voting process was conducted in accordance with Section 108 and 110 of the Companies Act, 2013, and SEBI regulations. The voting period commenced on Saturday, February 7, 2026, at 09:00 AM and concluded on Sunday, March 8, 2026, at 05:00 PM.

The e-voting facility was provided by Central Depository Services (India) Limited (CDSL), with votes being unblocked on March 8, 2026, at 05:18 PM in the presence of independent witnesses.

Resolution-wise Voting Results

For Prof. Biju Varkkey's re-appointment as Independent Director, 592 members voted in favor through the electronic voting system, casting 38,89,77,702 votes representing 99.93% approval. Only 47 members voted against the resolution with 2,61,509 votes (0.07%).

Dr. Reena Philip's appointment saw similar strong support, with 592 members voting in favor, representing 38,89,33,264 votes (99.92% approval). The resolution faced opposition from 53 members who cast 3,07,964 votes against (0.08%).

Regulatory Compliance and Scrutiny

The postal ballot process was scrutinized by M.D. Selvaraj, FCS, Managing Partner of MDS & Associates LLP, Company Secretaries, Coimbatore. The scrutinizer was appointed by the Board of Directors on January 28, 2026, to ensure fair and transparent conduct of the voting process.

The scrutinizer's report confirmed that all resolutions were duly passed with requisite majority, and the results have been uploaded on the company's website in compliance with regulatory requirements. The process adhered to SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, and relevant MCA circulars.

Corporate Governance Enhancement

These appointments strengthen V-Guard Industries' board composition and corporate governance framework. The re-appointment of Prof. Biju Varkkey ensures continuity in independent oversight, while Dr. Reena Philip's addition brings fresh perspective to the board's non-executive functions.

The company's registered office is located at 42/962, Vennala High School Road, Vennala, Kochi - 682 028, and the results have been communicated to both BSE Limited and National Stock Exchange of India Limited as per regulatory requirements.

V-Guard Industries Limited has issued a comprehensive postal ballot notice dated February 6, 2026, seeking shareholder approval for two significant director appointments through remote e-voting. The company has engaged Central Depository Services (India) Limited (CDSL) to facilitate the electronic voting process for all eligible shareholders.

Director Appointments Under Consideration

The postal ballot encompasses two key resolutions requiring shareholder approval:

E-Voting Schedule and Process

The company has established a comprehensive timeline for the postal ballot process:

Shareholders whose names appear in the Register of Members or List of Beneficial Owners as on the cut-off date will be eligible to participate in the e-voting process. The notice has been sent electronically to members whose email addresses are registered with the company and depositories NSDL and CDSL.

Prof. Biju Varkkey Re-appointment Details

Prof. Biju Varkkey, currently serving as an Independent Director since May 26, 2021, is proposed for re-appointment for a second and final term from May 26, 2026 to May 25, 2031. He brings extensive academic and professional expertise as a faculty member at IIM Ahmedabad specializing in Human Resource Management.

Key qualifications include:

• Bachelor's degree in Physics and Master's in Human Resource Management
• Fellow in Management from National Institute of Bank Management, Pune
• Extensive consulting experience with national and international institutions including UNDP, ILO, and Government of India bodies
• Current directorships in ESAF Small Finance Bank Limited and Konnect CSR Impactors Private Limited

During Financial Year 2024-25, Prof. Varkkey received sitting fees of ₹ 10.00 lakhs and attended 4 out of 4 board meetings in the current financial year.

Dr. Reena Philip Appointment Proposal

Dr. Reena Philip, appointed as Additional Director on January 28, 2026, is proposed for appointment as Non-Executive Non-Independent Director for the period January 28, 2026 to January 27, 2030. She is a dental surgeon turned entrepreneur with significant experience in the wellness and CSR sectors.

Notable background includes:

• Professional career beginning as dental college lecturer in 2010
• Entrepreneurial journey in Dental and Permanent Cosmetics industry spanning a decade
• Active involvement in V-Guard Foundation's CSR activities
• Recognition with Business Excellency Award in Cosmetology and Dental Care in 2020
• Named Best Young Woman Entrepreneur in 2019

Dr. Reena Philip is related to Mr. Mithun K Chittilappilly, Managing Director of the Company, as his spouse.

Voting Process and Accessibility

The postal ballot notice will be available on multiple platforms including the company's website at vguard.in/investor-relations/postal-ballot, stock exchange websites, and CDSL's evotingindia.com portal. The company has appointed Mr. M.D. Selvaraj of MDS & Associates LLP as Scrutinizer to ensure fair and transparent conduct of the postal ballot process.

Shareholders can access the e-voting facility through their respective depositories (CDSL/NSDL) or directly through the CDSL e-voting system. Detailed instructions for various categories of shareholders, including individual demat holders, physical shareholders, and non-individual shareholders, have been provided in the comprehensive notice.

The resolutions, if passed by requisite majority, will be deemed effective from March 8, 2026, being the last date specified for e-voting. Results along with the scrutinizer's report will be made available on the company's website and forwarded to stock exchanges where the company's shares are listed.