Universal Office Automation Limited confirmed the resignation of Jasbir Singh Marjara from his role as Company Secretary and Compliance Officer. The departure is effective as of the closing hours of September 25, 2026.

The filing was made to BSE Limited under Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The disclosure was signed by Sunil Kumar Shrivastava, Managing Director of the company.

Reason for departure

Marjara tendered his resignation via a letter dated September 25, 2026. The stated reason for the exit was "preoccupation." The resignation letter indicated that the cessation of services was mutually agreed upon, with the last working day fixed for September 25, 2026.

In the resignation letter addressed to the Board of Directors, Marjara expressed gratitude to the Board, senior management, and colleagues for their support and trust during his tenure with the company.

Key details of the change

The following table outlines the specific particulars disclosed regarding the change in Key Managerial Personnel (KMP):

The company noted that Mr. Marjara would continue in his role until the end of business on September 25, 2026. The resignation letter was received and accepted by Sunil K. Shrivastava on behalf of the Board.

Universal Office Automation Limited shareholders approved the re-appointment of Vipin Kumar Gupta as an Independent Director for a second five-year term at the 34th Annual General Meeting held on September 23, 2026. The term commences on August 12, 2026, and extends to August 11, 2031.

The voting results, disclosed on September 24, 2026, confirmed the adoption of FY26 financial statements and director re-appointments. The meeting was conducted via video conferencing, with 131 members attending virtually. The scrutinizer’s report confirmed that the requisite majority was secured for each item, ensuring smooth governance continuity for the fiscal year ended March 31, 2026.

Voting outcomes and shareholder participation

The e-voting process, facilitated by National Securities Depository Limited (NSDL), saw significant participation from the promoter group. The total number of shares polled across all resolutions stood at 89,19,632, representing approximately 60.87% of the outstanding shares held by eligible voters on the record date of September 17, 2026.

Promoters and their group cast votes for 87,84,270 shares, accounting for 98.19% of their holding. Public shareholders, particularly non-institutional investors, voted for 1,35,362 shares. Institutional public shareholders did not cast any votes during this period.

Resolution-wise voting details

The following table summarizes the voting results for the three key items transacted at the AGM:

Key observations from voting data

The adoption of the audited financial statements received near-unanimous support, with only 114 votes against out of nearly 8.9 million polled. This contrasts slightly with the re-appointment resolutions for Rita Gupta and Vipin Kumar Gupta, which saw 1,114 votes against. Despite this minor dissent, both directors were successfully re-appointed.

Director profile and appointment terms

Vipin Kumar Gupta is a qualified Cost Accountant from the Institute of Cost Accountants of India (ICMAI) with nearly 25 years of experience in accounting, management, and project accounting. His expertise covers financial management, budgeting, costing, internal controls, and compliance matters. He is not related to any other director on the Board.

The Board of Directors had previously approved his re-appointment in a meeting held on August 10, 2026, subject to shareholder approval. This second term is granted in accordance with Regulation 25(2A) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

Compliance and procedural overview

The company extended remote e-voting facilities from September 20 to September 22, 2026, in compliance with Section 108 of the Companies Act, 2013. Rana & Associates, Company Secretaries, served as the scrutinizer and submitted the consolidated report on September 24, 2026. The Managing Director, Sunil Kumar Shrivastava, signed off on the submission to BSE Limited, confirming that all resolutions were passed with the requisite majority.