Syschem (India) Limited has published the advertisement for its postal ballot notice in the Financial Express and Rajdhani newspapers dated June 9, 2026. The company is seeking shareholder approval for the re-designation of two key directors through a remote e-voting process. The e-voting period is scheduled from June 13, 2026, to July 12, 2026, with June 5, 2026, fixed as the record date to determine shareholder eligibility.

The Board of Directors approved the appointments on June 3, 2026, based on the recommendation of the Nomination and Remuneration Committee. The resolutions propose appointing Mr. Ranjan Jain as Whole Time Director and Mr. Suninder Veer Singh as Managing Director for a period of five years effective from June 3, 2026. Mr. Ranjan Jain, currently the Managing Director, is proposed to be re-designated as Whole Time Director, while Mr. Suninder Veer Singh, currently Whole Time Director, is proposed to be appointed as Managing Director. The remuneration for both directors is proposed at up to ₹7,00,000 per month for a period of three years.

M/s. Kanwaljit Singh, Practicing Company Secretaries, has been appointed as the Scrutinizer to ensure the voting process is conducted fairly. The Scrutinizer will submit a report within 48 hours after the voting concludes, with results expected to be announced on or before July 14, 2026. The results will be available on the BSE Limited website, the company's website, and the CDSL portal.

Shareholders holding shares in physical form who have not registered their email addresses must submit documents to the Registrar and Transfer Agent, M/s Beetal Financial & Computer Services Pvt. Ltd., to receive the notice and login credentials. Those holding shares in demat form may update their email details with their depository participants. Individual shareholders can vote through their depository accounts using single login credentials, while non-individual shareholders and custodians must register via the corporate module on the e-voting service provider's website.

Postal Ballot Schedule

Syschem (India) Limited has resolved its dispute with M/S Lotus Builders by entering into a settlement agreement dated June 4, 2026. The agreement concludes the proceedings pending before the National Company Law Tribunal (NCLT), Chandigarh, which were initiated regarding a dishonoured cheque issued by Syschem. The settlement involves a financial outlay of ₹1.25 crore, which will cover all disputes, claims, and counterclaims between the parties.

The dispute originated from the dishonour of a cheque issued by Syschem to Lotus Builders towards payment obligations. Following the amicable resolution, the company stated that there is no material adverse impact on its operations, other than the financial implications of the settlement amount. The payment of ₹1.25,00,000 constitutes the full and final settlement of the matter.

Terms of the Settlement

The agreement outlines that the parties have agreed to settle all claims arising from the NCLT proceedings. The key terms and details of the settlement are summarised below:

Next Steps

Consequent upon the execution of the settlement agreement, Syschem and Lotus Builders will take the necessary steps to withdraw or dispose of the proceedings before the NCLT Chandigarh bench. The company stated that it would file appropriate applications and documents before the tribunal once the full and final payment is completed. The disclosure was submitted to BSE Limited under Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.