Surat Trade & Mercantile Limited has scheduled its first Extra-Ordinary General Meeting (EGM) for the financial year 2026-27 on August 10, 2026, to seek shareholder approval for the re-appointment of a Whole-Time Director and the ratification of related party transactions. The meeting will be conducted through Video Conferencing (VC) or Other Audio Visual Means (OAVM). Shareholders must ensure their names appear in the register of members by the cut-off date of July 18, 2026, to participate.

The Board of Directors, which met on July 14, 2026, finalized the agenda for the EGM. The primary business includes approving the re-appointment of Mr. Suhail P. Shah (DIN: 00719002) as Whole-Time Director for a period of 5 years. The Board had previously considered and approved this appointment at its meeting on May 26, 2026.

Shareholders will also vote on increasing the limit for investments, loans, guarantees, and securities under Section 186 of the Companies Act, 2013. Additionally, the meeting seeks approval to ratify material related party transactions with Mr. Alok P. Shah (DIN: 00218180), Managing Director, for the financial year 2025-26, as these transactions exceeded prescribed limits.

Mr. Jigar Vyas (FCS No. 8019, CP No.14468) of M/s Jigar Vyas & Associates, Company Secretary in Practice, has been appointed as the Scrutinizer to conduct the e-voting and remote e-voting process. The filing was made in compliance with Regulation 30 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015.

Key EGM Details

Agenda Items

• Re-appointment of Mr. Suhail P. Shah as Whole-Time Director for 5 years.
• Approval to increase limits for investments, loans, and guarantees under Section 186 of the Companies Act, 2013.
• Ratification of material related party transactions with Mr. Alok P. Shah for FY25-26.

Surat Trade and Mercantile Limited has closed its trading window for designated persons and their immediate relatives effective July 1, 2026, to prevent potential insider trading ahead of its quarterly financial results. The restriction will remain in force until 48 hours after the company declares its financial results for the quarter ended June 30, 2026. This move ensures compliance with regulatory standards aimed at maintaining market integrity during sensitive periods.

The closure follows the provisions of the Securities and Exchange Board of India (Prohibition of Insider Trading) Regulations, 2015, as amended. The decision aligns with further clarifications provided by BSE Limited via its letter reference LIST/COMP/01/2019-20 dated April 2, 2019, which outlines the required trading restriction periods for listed entities.

Compliance Details

The company has communicated this schedule to the Department of Corporate Services at BSE Limited. The filing confirms that the blackout period applies strictly to designated persons and their immediate relatives, prohibiting them from trading in the company's securities during the specified timeframe.

The trading window closure is a standard procedural step implemented by listed companies ahead of financial announcements. By restricting trading activities, Surat Trade and Mercantile Limited mitigates the risk of unpublished price-sensitive information influencing market transactions.