Nila Spaces Limited has commenced remote e-voting for its postal ballot process, which opened on July 7, 2026, and will conclude on August 5, 2026. The company seeks shareholder approval for the appointment of Mr. Deep S. Vadodaria as Chairman & Managing Director and Mr. Prashant H. Sarkhedi as Whole Time Director (Director Finance) for a three-year term effective from May 7, 2026. Additionally, the resolutions propose increasing borrowing and investment limits to ₹750 crore under Sections 180(1)(c), 186, and 185 of the Companies Act, 2013.

Voting Process and Eligibility

The remote e-voting facility is available to members whose names appear in the Register of Members or the Register of Beneficial Owners maintained by depositories as on the cut-off date of June 26, 2026. The voting period began at 09:00 a.m. on July 7, 2026, and will end at 05:00 p.m. on August 5, 2026. Shareholders who have not registered their email addresses may do so by contacting the company or its share transfer agent to participate in the process.

Scrutiny and Declaration

Mr. Umesh Ved of M/s Umesh Ved & Associates has been appointed as the Scrutinizer to oversee the voting process. The results of the remote e-voting will be declared on or before August 7, 2026. Following the declaration, the scrutinizer's report will be made available on the company's website and the websites of BSE Limited and National Stock Exchange of India Limited.

Nila Spaces Limited has opened a special window allowing shareholders to re-lodge transfer requests for physical shares that were previously rejected or returned due to document deficiencies. This initiative, authorized by SEBI via Circular No. HO/38/13/1(2)/2026 -MIRSD POD/13/750/2026 dated January 30, 2026, aims to facilitate investors in securing rightful access to securities purchased or sold before April 1, 2019. The company has publicized this opportunity through its website and various social media platforms, in addition to newspaper notices published in Loksatta Jansatta and Business Standard.

The special window is available exclusively to shareholders whose transfer deeds were initially rejected or returned because of missing or incorrect documentation. To avail of this facility, shareholders must submit the original transfer documents along with the necessary corrections or missing details. The re-lodgment of these requests must be completed on or before February 4, 2027.

Submission Process

Shareholders are required to submit their physical documents to the company's Registrar and Transfer Agent (RTA), MCS Share Transfer Agent Limited. The submission must be made at the RTA's office located at 201, 2nd Floor, Shatdhal Complex, Opp: Bata Show Room, Ashram Road, Ahmedabad – 380009. For assistance, shareholders can contact the helpline at +91 79-26580461/62 or via email at mcstatalm@gmail.com or secretarial@nilaspaces.com .

Dematerialization Mandate

A key condition of this special window is that any shares successfully re-logged for transfer will be issued exclusively in dematerialized form. This means that physical share certificates will not be re-issued; instead, the securities will be credited directly to the shareholder's demat account. This measure aligns with the broader market push towards dematerialization and reduces the risks associated with physical share certificates.

Shareholders seeking clarification or guidance regarding the process are advised to utilize the contact details provided by the RTA or the company secretarial department.