Icon Facilitators Limited held its 13th Annual General Meeting on September 28, 2026, adopting the audited financial statements for FY26 and approving the re-appointment of Chairman and Managing Director Dinesh Makhija.

The meeting, conducted via video conferencing from 3:30 pm to 4:05 pm IST, was attended by key directors and statutory auditors. Ms. Pooja, Company Secretary and Compliance Officer, confirmed the presence of requisite quorum and oversaw the proceedings. The notice of the AGM and annual report were circulated electronically to registered members, with physical letters sent to those without registered email IDs.

Key resolutions passed

Shareholders considered and adopted the audited financial statements for the financial year ended March 31, 2026. The Board of Directors' report and the auditors' unqualified opinion were also taken as read. Additionally, Mr. Dinesh Makhija (DIN: 06629656), who retired by rotation, was re-appointed as a director.

IPO proceeds deployment update

During the address, Dinesh Makhija informed shareholders that the company raised ₹19.11 crore through its Initial Public Offer. The equity shares were listed on the BSE SME Platform on July 1, 2025. As of March 31, 2026, ₹13.74 crore of these funds have been deployed towards working capital and general corporate purposes, consistent with the objectives stated in the offer documents. The remaining balance is temporarily invested in fixed deposits.

Voting and scrutiny process

Remote e-voting facilities were available from September 25 to September 27, 2026. Members present at the meeting who had not voted earlier were permitted to cast their votes during the session. Raghav Bansal, Proprietor of Raghav Bansal & Associates, served as the scrutinizer. The final voting results are scheduled for declaration within two working days of the meeting's conclusion.

Icon Facilitators shareholders approved the adoption of the Employee Stock Option Scheme 2026 through a postal ballot process that concluded on September 3, 2026. The special resolution passed with overwhelming support, reflecting strong alignment between the promoter group and public shareholders on the proposed equity incentive plan.

The company announced the results on September 7, 2026, pursuant to Regulation 44(3) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. A second special resolution regarding the grant of stock options equal to 1% or more of the issued share capital also received identical approval from the voting base.

Voting Breakdown

The remote e-voting window opened on August 5, 2026, and closed on September 3, 2026. As of the cut-off date of July 31, 2026, the company had 753 registered shareholders. The paid-up equity share capital stood at ₹7,85,96,000, divided into 78,59,600 equity shares of ₹10 each.

Promoters held 55,60,498 shares and cast 55,28,098 valid votes, representing a participation rate of 99.42% of their holdings. All promoter votes were cast in favour of the resolution. No institutional investors held shares as of the cut-off date.

Public non-institutional shareholders held 22,99,102 shares but participated at a significantly lower rate, casting only 21,502 valid votes, which amounted to 0.94% of their outstanding shares. Among these participating public voters, 94.42% voted in favour while 5.58% voted against.

What the Numbers Show

The voting data reveals a distinct divergence in engagement levels between shareholder categories. While promoter participation was nearly complete at 99.42%, public non-institutional participation was minimal at less than 1%. This concentration of active voting power within the promoter group effectively determined the outcome, as they contributed 99.61% of all valid votes polled despite holding approximately 70.75% of the total equity. The dissenting votes originated exclusively from the small segment of participating public shareholders.

Scrutinizer Report

Raghav Bansal & Associates served as the independent scrutinizer for the postal ballot process. Raghav Bansal, proprietor of the firm, confirmed that the e-voting was conducted via Central Depository Services (India) Limited platform in compliance with the Companies Act, 2013, and applicable MCA circulars. The process was monitored through a secured link and unblocked in the presence of two independent witnesses on September 3, 2026, after 5:00 pm.

The scrutinizer verified that notices were dispatched to members with registered email addresses or those recorded by the Registrar and Share Transfer Agent, Maashitla Securities Private Limited. Advertisements regarding the ballot were published in Financial Express and Jansatta newspapers on August 5, 2026.