Asian Tea & Exports Limited has successfully concluded its postal ballot process through remote e-voting, securing shareholder approval for the appointment of Mr. Kuldeepak Bansal (DIN: 05270419) as a Non-Executive Independent Director of the Company. The resolution was passed as a Special Resolution on 4th May, 2026, with results declared on 5th May, 2026, and the minutes formally signed and entered on 18th May, 2026.

Postal Ballot Process and Timeline

The Board of Directors, at its meeting held on 26th March, 2026, approved the proposal to conduct the postal ballot through a remote e-voting process pursuant to Section 110 of the Companies Act, 2013. The Notice of Postal Ballot, along with the explanatory statement, was dispatched exclusively via email on Thursday, 2nd April, 2026, to members whose names appeared in the Register of Members as on the cut-off date of Friday, 27th March, 2026.

A public notice was published in Financial Express (English) and Arthik Lipi (Bengali) on Friday, 3rd April, 2026, detailing the manner and duration of remote e-voting and other required information. The notice was simultaneously submitted to BSE Limited and The Calcutta Stock Exchange Limited, and uploaded on the Company's website.

The key dates governing the postal ballot process are outlined below:

Scrutinizer and E-voting Facilitation

The Board appointed CS Puja Pujari, Practicing Company Secretary (COP No: 20171, Membership No: 13102), Proprietor of M/S Puja Pujari & Associates, as the Scrutinizer to oversee the postal ballot through remote e-voting in a fair and transparent manner. The remote e-voting facility was provided to members through National Securities Depository Limited (NSDL).

Resolution: Appointment of Non-Executive Independent Director

The sole item on the postal ballot agenda was the appointment of Mr. Kuldeepak Bansal as a Non-Executive Independent Director. Mr. Bansal was initially appointed as Additional Director (Non-Executive & Independent) on the Board with effect from 26th March, 2026, pursuant to Section 161(1) of the Companies Act, 2013. He has submitted a declaration confirming that he meets the criteria of independence as prescribed under the Act and the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

Upon approval, Mr. Bansal stands appointed as Non-Executive Independent Director, not liable to retire by rotation, for a term of 5 (Five) consecutive years commencing from 26th March, 2026 till 25th March, 2031.

Voting Results

The special resolution was passed with a requisite majority. The detailed voting outcome, as per the Scrutinizer's Report, is presented below:

The results were simultaneously intimated to BSE Limited and The Calcutta Stock Exchange Limited, and uploaded on the Company's website. The minutes of the resolution were signed by Company Secretary and Compliance Officer Priyarup Mukherjee and Chairman Hariram Garg on 18th May, 2026, at Kolkata.

Asian Tea & Exports Limited has submitted a certified true copy of the proceedings of the postal ballot through which shareholders approved the appointment of Mr. Kuldeepak Bansal (DIN: 05270419) as a Non-Executive Independent Director. The submission, made on May 6, 2026 by Company Secretary and Compliance Officer Priyarup Mukherjee, was filed with BSE Limited and the Calcutta Stock Exchange Association in compliance with Regulation 30 read with clause 13 of Para A of Part A of Schedule III of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The results of the postal ballot had been declared on May 5, 2026, following the conclusion of the remote e-voting period.

Postal Ballot Process Overview

The postal ballot process was initiated pursuant to a Postal Ballot Notice dated March 26, 2026. The Board of Directors, through a resolution unanimously passed on March 26, 2026, consented to obtain shareholder approval by way of postal ballot for the appointment of Mr. Kuldeepak Bansal. The Postal Ballot Notice, along with the explanatory statement, was sent by email on April 2, 2026 to members whose names appeared in the Register of Members as on the cut-off date of March 27, 2026. A public notice was also issued through advertisements in Financial Express (English) and Arthik Lipi (Bengali) on April 3, 2026. The key details of the postal ballot are summarised below:

The remote e-voting facility, provided through the National Securities Depository Limited (NSDL) platform, was open from Sunday, April 5, 2026 at 9:00 a.m. (IST) to Monday, May 4, 2026 at 5:00 p.m. (IST). All individual shareholders holding shares in demat mode were allowed to cast their vote through a single login credential via their demat accounts or websites of Depositories or Depository Participants, in accordance with SEBI Circular No. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated December 9, 2020.

Resolution Passed

The sole resolution put to vote was a special resolution for the appointment of Mr. Kuldeepak Bansal (DIN: 05270419) as a Non-Executive Independent Director of the Company, not liable to retire by rotation, for a term of 5 (Five) consecutive years commencing from March 26, 2026 till March 25, 2031. He was originally appointed as Additional Director (Non-Executive & Independent) on the Board with effect from March 26, 2026, pursuant to Section 161(1) of the Companies Act, 2013 and the Articles of Association of the Company. The promoter and promoter group were not interested in the agenda or resolution.

Director Profile

The following details regarding Mr. Kuldeepak Bansal's appointment have been disclosed pursuant to Regulation 30(6) read with Para A (7) of Part A of Schedule III of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015:

Mr. Kuldeepak Bansal has held senior managerial positions in various reputed organisations and possesses expertise in strategic planning, corporate governance, financial oversight, risk management, and regulatory compliances. He has also confirmed that he is not debarred from holding the office of Director by virtue of any SEBI order or any other such authority.

Voting Results

CS Puja Pujari, Practicing Company Secretary (COP No.: 20171, Membership No.: 13102) and Proprietor of Puja Pujari & Associates, was appointed as the Scrutinizer for the postal ballot process. The votes cast through remote e-voting were unblocked on May 4, 2026 at 7:38 p.m. in the presence of two independent witnesses, Ms. Manisha Saboo and Ms. Shiwani Dubey. The detailed voting results are as follows:

A category-wise breakdown of the voting participation is presented below:

Scrutinizer's Findings

Based on the Scrutinizer's Report submitted on May 5, 2026, the special resolution for the appointment of Mr. Kuldeepak Bansal as Non-Executive Independent Director was declared as passed with requisite majority on May 4, 2026. The votes cast in favour of the resolution represented 99.59% of the total votes cast. There were no invalid or abstain votes recorded. All relevant records were sealed and handed over to the Company Secretary for safe keeping, as confirmed by CS Puja Pujari. The certified true copy of the proceedings was subsequently filed with the stock exchanges on May 6, 2026.