Naapbooks Limited recently held a strategic meeting with Dr. Mukesh Mahaling, Hon'ble Cabinet Minister for Health & Family Welfare, Parliamentary Affairs, and Electronics & Information Technology, Government of Odisha, to discuss the potential implementation of a comprehensive e-Notary Project and broader digital transformation initiatives for the State. The interaction focused on leveraging technology to modernize core governance functions and enhance the delivery of citizen services.

Strategic e-Notary Framework Discussion

A key area of discussion was the proposed e-Notary framework, aimed at transitioning traditional notarial processes into a secure, transparent, and fully digital ecosystem aligned with legal, regulatory, and administrative requirements. The e-Notary solution proposed by Naapbooks is designed to support authenticated digital documentation, secure identity verification, tamper-proof records, and seamless integration with existing government platforms.

Key Discussion Areas

The meeting covered several critical aspects of digital transformation for the state:

• Establishment of a state-wide digital notary infrastructure
• Reduction of manual, paper-based processes across departments
• Secure digital execution, storage, and long-term archival of documents
• Strengthening transparency, audit trails, and regulatory compliance
• Integration with health, legal, and administrative workflows
• Scalable digital governance frameworks to support future e-Governance initiatives

Leadership Perspective

Yaman Saluja, Whole-Time Director & CFO of Naapbooks Limited, commented on the initiative: "Following the submission of the Detailed Project Report (DPR) to the Ministry of Law, Government of India, and with the Gujarat e-Notary proposal nearing finalization, we have begun engaging with other states that are keen to adopt the digitalization of notarial processes. We believe this transition will bring a positive transformation to India's legal ecosystem, benefiting all stakeholders, particularly notaries across the country."

Gujarat Project Experience

During the meeting, Naapbooks shared practical insights from its ongoing e-Notary Project with the Government of Gujarat, which is currently at the finalization stage of the proposal. The Gujarat implementation is focused on modernizing the notarial ecosystem by significantly reducing turnaround time, improving accessibility for citizens, and creating a structured, searchable digital record system to support long-term governance efficiency.

Digital Governance Vision

The engagement with the Government of Odisha reflects Naapbooks' continued efforts to collaborate with state governments in building robust digital public infrastructure. The discussions highlighted a shared vision of using technology to strengthen trust, improve compliance, and enable secure, citizen-centric service delivery across legal and administrative domains. Through initiatives such as e-Notary and other government digitalization programs, Naapbooks Limited aims to play a meaningful role in India's evolving digital governance landscape, supporting transparency, efficiency, and innovation in public service delivery.

Naapbooks Limited announced significant changes in its corporate structure following a board meeting held on February 23, 2026. The company made key appointments and recorded statutory changes in directorship as part of its ongoing corporate governance initiatives.

New Company Secretary Appointment

The Board of Directors, acting on the recommendation of the Nomination and Remuneration Committee, approved the appointment of Ms. Surbhi Agrawal as Company Secretary and Compliance Officer with effect from February 23, 2026. This appointment addresses the vacancy created by the resignation of Ms. Khushi Golani from the same position.

Ms. Surbhi Agrawal brings qualified expertise as a Company Secretary with reasonable experience in corporate laws and a proven track record of managing corporate compliances. She also holds a Master's degree in Commerce, adding to her professional credentials.

Director's Office Vacation

The Board took on record the vacation of office of Mr. Siddharth Chandrakant Soni (DIN: 02152387), Non-Executive & Non-Independent Director, pursuant to Section 167(1)(b) of the Companies Act, 2013. This statutory provision mandates that a director's office stands vacated if they absent themselves from all board meetings during a continuous period of twelve months.

The Board noted that Mr. Soni had last attended a board meeting on October 7, 2024, and subsequently remained absent from all board meetings for a continuous period of twelve months. By operation of law, his office as Director stood vacated upon completion of this twelve-month period.

Regulatory Compliance and Documentation

The company has ensured full compliance with regulatory requirements for both changes. All disclosures have been made in accordance with Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, and relevant SEBI circulars.

The company will complete necessary statutory filings with the Registrar of Companies within prescribed timelines, including the DIR-12 form for the director's office vacation. The board meeting commenced at 04:15 P.M. and concluded at 05:15 P.M., with proper documentation and digital signatures from Yaman Saluja, Whole-time Director & Chief Financial Officer.