Astron Paper & Board Mill Limited has informed stock exchanges about an upcoming board meeting scheduled for February 13, 2026, in compliance with Regulation 29 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The meeting will address critical financial and governance matters requiring board approval.

Board Meeting Agenda

The board meeting will focus on two primary matters of significant importance to the company and its stakeholders.

Extraordinary General Meeting Matters

The board will deliberate on convening an EGM to seek shareholders' approval for two critical appointments that require regulatory compliance within specified timeframes.

Independent Director Ratification

The EGM will seek shareholders' approval for the ratification and confirmation of Ms. Jankiben Patel's appointment as Independent Director. Key details include:

Statutory Auditor Appointment

Shareholders will also be asked to approve the appointment of new statutory auditors to fill a casual vacancy for the financial year 2025-26.

Trading Window Status

The company has maintained its trading window closure as part of standard regulatory compliance procedures. The trading window, which has been closed effective January 1, 2026, will remain closed until 48 hours after the declaration of financial results. This measure ensures compliance with insider trading regulations during the period leading up to and immediately following the announcement of quarterly financial performance.

Regulatory Compliance

The board meeting notification demonstrates the company's adherence to regulatory requirements under SEBI regulations. Both the Independent Director and Statutory Auditor appointments require shareholders' approval within three months of their respective appointments, highlighting the company's commitment to proper governance procedures and regulatory compliance in corporate appointments.

Astron Paper & Board Mill Limited has notified stock exchanges about a significant development concerning its subsidiary's statutory auditors. The company informed BSE and NSE on January 21, 2026, regarding the resignation of M/s. SNDK & Associates LLP as statutory auditors of Balaram Papers Private Limited, its wholly owned subsidiary.

Auditor Resignation Details

The resignation became effective from December 31, 2025, when SNDK & Associates LLP formally submitted their resignation letter to Balaram Papers Private Limited. The auditing firm, registered under Firm Registration No. W100060, had been serving as the statutory auditors of the subsidiary company.

Reasons Behind the Resignation

SNDK & Associates LLP outlined several key factors that led to their decision to resign as statutory auditors. The firm highlighted the increasing complexity of regulatory compliance and the substantial time and cost implications of meeting evolving statutory requirements.

The primary concerns cited by the auditing firm include:

• Continuous amendments and updates in applicable statutes requiring dedicated attention and higher costs
• Increased compliance requirements with Auditing Standards and Regulations notified by ICAI
• Time constraints due to existing professional commitments preventing adequate attention to the company
• Most critically, inadequate provision of required documents and details by the company's management

Management Documentation Issues

The resignation letter specifically emphasized the auditing firm's concerns about the company's cooperation in providing necessary documentation. SNDK & Associates LLP stated that despite their communications and requests for required documents and details to carry out the audit of financial statements, the management of Balaram Papers Private Limited had not been able to provide adequate and proper details and documents in a timely manner.

This documentation issue appears to have been a decisive factor in the firm's decision to resign, as proper audit evidence and information are essential for statutory auditors to fulfill their professional obligations and maintain quality standards.

Regulatory Compliance

Astron Paper & Board Mill Limited has fulfilled its disclosure obligations under Regulation 30 read with Schedule III of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The company's Managing Director, Kirit Patel (DIN: 03353684), signed the intimation letter that was submitted to both stock exchanges.

The resignation has been duly accepted by the company, and a copy of the resignation letter was enclosed with the stock exchange filing for reference. The company has requested the exchanges to take the information on record as required under regulatory provisions.