Polymac Thermoformers Limited has disclosed the voting results of its postal ballot conducted through electronic means, announcing the successful passage of a special resolution for director appointment. The company submitted the disclosure to BSE Limited on 29th January, 2026, in compliance with Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

Postal Ballot Details and Timeline

The postal ballot process was conducted entirely through electronic voting, with the notice dated 22nd December, 2025. The remote e-voting facility commenced on 29th December, 2025 at 09:00 AM and concluded on 28th January, 2026 at 5:00 PM. The record date for determining eligible shareholders was set as 19th December, 2025, with a total of 375 shareholders on record.

Resolution and Voting Results

The special resolution concerned the appointment of Mrs. Neha Modi (DIN 11354859) as Whole Time Director of the Company. The resolution was not of interest to the promoter/promoter group, ensuring independent shareholder decision-making.

Scrutinizer Report and Compliance

M/s. Hemant Sharma & Associates, Practicing Company Secretary, served as the scrutinizer for the postal ballot process. Hemant Sharma (Membership No. 42264) was appointed by the Board of Directors on 22nd December, 2025, and issued the scrutinizer's report on 29th January, 2026.

The scrutinizer confirmed that 7 members participated in the remote e-voting process, casting votes for 2123800 shares. The voting process was conducted in the presence of independent witnesses, Mr. Vikash Kumar Das and Ms. Nikita Sharma, who are not employees of the company, ensuring transparency and compliance with regulatory requirements.

Resolution Outcome

The special resolution for Mrs. Neha Modi's appointment as Whole Time Director received unanimous approval from participating shareholders. With 2123800 votes in favor and zero votes against, the resolution achieved 100% approval rate among those who voted. The resolution is deemed to have been passed on the last date of remote e-voting, 28th January, 2026.

The company's disclosure fulfills its regulatory obligations under SEBI LODR Regulations and demonstrates strong shareholder support for the proposed director appointment. Company Secretary and Compliance Officer Anjali Gupta (M. No. 63182) signed the disclosure documents, ensuring proper corporate governance compliance.

Polymac Thermoformers Limited has announced the initiation of a postal ballot process to seek shareholder approval for the appointment of Mrs. Neha Modi as Whole-time Director. The company issued a postal ballot notice under Regulation 30 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, with e-voting scheduled from December 29, 2025 to January 28, 2026.

Postal Ballot Process Details

The company has engaged National Securities Depository Limited (NSDL) to provide the e-voting facility for shareholders. The postal ballot notice was distributed electronically to eligible shareholders whose names appeared in the Register of Members as of the cut-off date.

Director Appointment Background

The Board of Directors had previously approved Mrs. Neha Modi's appointment as Whole-time Director on November 7, 2025. The postal ballot seeks shareholder ratification for this appointment through a special resolution.

Professional Qualifications

Mrs. Modi brings extensive experience in finance, accounts, and management information systems. Her qualifications include:

• Graduate degree holder
• Expertise in Finance and Accounts
• Experience in Management Information Systems (MIS)
• Proficiency in overall Taxation management

Compliance and Governance

The company has confirmed that Mrs. Modi meets all regulatory requirements for the directorship position. She has disclosed that she is not debarred from holding directorship by SEBI or any other authority and is not related to any existing directors of the company.

E-voting Process

Shareholders can participate in the postal ballot exclusively through electronic voting via the NSDL platform. The company has provided detailed instructions for accessing the e-voting system through various login methods, including demat accounts with NSDL, CDSL, and physical shareholding modes.

The scrutinizer will submit the postal ballot results within two working days from the conclusion of the e-voting period. Results will be communicated to BSE Limited and made available on the company's website at www.polymacthermoformers.com .