Vinayak Polycon International concluded its 17th Annual General Meeting on September 12, 2026. The session was held via video conferencing in compliance with SEBI regulations.

The meeting commenced at 11:00 am with Mr. Bharat Kumar Baid, Managing Director, serving as chairman. He confirmed the presence of requisite quorum and noted that statutory registers were available for electronic inspection.

Key Proceedings

The Company Secretary briefed participants on general instructions and introduced board members, auditors, and the scrutinizer. The Notice of the AGM and Board’s Report were taken as read with member permission.

Audit Reports

The audit report on standalone financial statements for FY26 contained no qualifications, reservations, or adverse remarks. Similarly, the secretarial auditor’s report for FY26 had no qualifications or observations.

Voting and Q&A

Remote e-voting was available to all members. Two shareholders joined the meeting to ask questions during the Q&A session, which were addressed by the Whole-time Director. Voting remained open for attendees who had not cast remote votes.

Mr. Manoj Maheshwari, Company Secretary in Practice, was appointed as Scrutinizer. The consolidated Scrutinizer’s Report will be disseminated separately on the company website and communicated to stock exchanges.

The meeting concluded at 11:41 am after thanking the members.

Vinayak Polycon International has scheduled its 17th Annual General Meeting (AGM) for September 12, 2026. The meeting will be conducted through video conferencing or other audio-visual means (VC/OAVM), with the deemed venue at the company's registered office in Jaipur.

The primary agenda includes ordinary business items: adopting the audited financial statements for the fiscal year ended March 31, 2026, along with the reports of the Board of Directors and Auditors. Additionally, shareholders will vote on the reappointment of Mr. Vikram Baid (DIN 00217347), who retires by rotation and offers himself for re-election.

Voting and Participation Details

The company has appointed National Securities Depository Ltd (NSDL) to facilitate remote e-voting and e-voting during the AGM. The remote e-voting period begins on September 8, 2026, at 9:00 am and ends on September 11, 2026, at 5:00 pm. Only members whose names appear in the Register of Members or Beneficial Owners as on the cut-off date of September 5, 2026, are eligible to vote.

Key logistical details for shareholders include:

• Record Date: September 5, 2026.
• Book Closure: The register of members and share transfer books will remain closed from September 6, 2026, to September 12, 2026.
• Proxy Facility: Not available for this AGM due to the virtual format.
• Scrutinizer: CS Manoj Maheshwari (FCS 3355) has been appointed as the scrutinizer, with CS Sunita Manish Agarwal (FCS 11024) as the alternate.

Director Reappointment Profile

Mr. Vikram Baid serves as the Executive Director and Chief Financial Officer of Vinayak Polycon International. He has been a promoter and director since the company's inception in December 2009. His profile highlights over 25 years of experience in plastic moulding techniques and mould making, alongside qualifications including B.Com (Hons.), MBF, and ACA membership.

Mr. Baid also holds a directorship in Jai Sinter Polycon Private Limited. He is related to other key managerial personnel, being the husband of Non-Executive Director Mrs. Samta Baid and the son of Managing Director Mr. Bharat Kumar Baid.

Regulatory Compliance and Shareholder Instructions

In compliance with SEBI Listing Regulations and Ministry of Corporate Affairs circulars, the annual report and AGM notice have been dispatched electronically to registered email addresses. Physical copies are not being sent unless specifically requested by shareholders without registered emails.

Under Regulation 36(1)(b) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, the company has sent letters to members whose email addresses are not registered with the company, its Registrar and Transfer Agent (RTA), or Depositories. These letters provide the web-link and exact path to access the complete Annual Report for the Financial Year 2025-26 and the AGM notice on the company's website.

The company reminds shareholders holding physical shares to consider converting them to dematerialized form, as mandated by SEBI regulations effective April 1, 2019. All future share transfers, duplicate certificate issues, and transmissions will be processed only in demat mode. Shareholders are advised to update their PAN, bank details, and contact information with their Depository Participants or the Registrar and Transfer Agent, Mas Services Limited.