United Cotfab has scheduled its third annual general meeting for September 30, 2026. The Board approved the annual report for FY26 and called the meeting to ratify significant related-party transactions totaling up to ₹300 crore.

The company issued the notice of the AGM along with the Annual Report for the Financial Year 2025-26 on September 8, 2026. The meeting will be held through Video Conferencing (VC) or Other Audio Visual Means (OAVM). Shareholders holding shares as of September 23, 2026, are eligible for remote e-voting.

Corporate Governance Updates

The Board seeks shareholder approval for the appointment of two new independent directors. Mrs Payal Jangir and Mr Rohit Ashokkumar Agrawal were appointed as additional independent directors on September 5, 2026. Their terms expire at the conclusion of the AGM.

Shareholders will vote on their formal appointment for five-year terms commencing September 30, 2026. Both directors hold master’s degrees and have received recommendations from the Nomination and Remuneration Committee.

Additionally, Mr Nirmalkumar Mangalchand Mittal retires by rotation and offers himself for re-appointment as a director. He holds 6,003,000 equity shares as on March 31, 2026, and attended all ten board meetings during FY26.

Related-Party Transactions

The most material agenda item involves approving ongoing transactions with promoter-linked entities. The Board seeks consent for aggregate transaction limits not exceeding:

These transactions involve the sale and purchase of products and raw materials. The company states these deals address temporary shortages and coordinate supply during unfavorable market conditions. All transactions will be conducted at arm’s length in the ordinary course of business.

Mr Nirmalkumar Mangalchand Mittal and Mr Gagan Nirmalkumar Mittal are promoters and directors interested in Vinod Spinners, United Polyfab Gujarat, and United Polyfab Private. Vishan International LLP is part of the promoter group.

Audit Appointments

The meeting will also ratify the remuneration of M/s M.I. Prajapati & Associates as Cost Auditor for FY27. The approved fee is ₹30,000 per annum plus applicable taxes and out-of-pocket expenses.

Furthermore, shareholders will approve the appointment of M/s Paliwal & Company as Secretarial Auditor for five consecutive financial years, from the conclusion of the 3rd AGM until the conclusion of the 8th AGM.

Source: https://lodr-files.dhan.co/lodr-inputs/Company/INE0S0I01011/6419402f-3c1d-4630-9f5f-aa01b5966e29.pdf

United Cotfab Limited appointed Dipti Shandilya as its Company Secretary and Compliance Officer effective August 5, 2026. The appointment, approved by the Board of Directors at a meeting held on the same date in Ahmedabad, Gujarat, strengthens the company’s compliance framework under Section 203 of the Companies Act, 2013. This move ensures dedicated oversight for regulatory filings and corporate governance matters.

The appointment follows a recommendation from the Nomination and Remuneration Committee. Ms. Shandilya, who holds Associate Company Secretary registration number 80698, brings experience in secretarial and legal functions to the role. She is a commerce graduate qualified as a company secretary. The Board also formalized the authorization structure for determining materiality of events or information for stock exchange disclosures.

Under Regulation 30(5) of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, the Board jointly authorized two Key Managerial Personnel to assess materiality and make disclosures. These individuals are Managing Director Gagan Mittal and Company Secretary Dipti Shandilya. This dual authorization aligns with the policy on determination of materiality adopted by the Board.

The disclosure was made pursuant to Regulation 30 read with Schedule III Part A Para A of the SEBI Listing Regulations. The company also referenced SEBI Master Circular No. HO/49/14/14(7)2025-CFD-POD2/I/3762/2026 dated January 30, 2026, in its filing with BSE Limited. The Board meeting commenced at 10:30 AM and concluded at 11:00 AM at the registered office in Village Timba, Taluka-Dascroi.

What This Means for Governance

The appointment of a dedicated Company Secretary marks a structural step in United Cotfab’s corporate governance maturity. By explicitly authorizing both the Managing Director and the Company Secretary to determine materiality, the company ensures that significant operational or financial developments are evaluated through both executive and compliance lenses. This joint responsibility model reduces the risk of delayed disclosures and enhances transparency for investors relying on timely information from BSE Limited.