Suncity Synthetics Limited has scheduled its 38th Annual General Meeting for September 25, 2024, to be conducted through video conference or other audio-visual means. The meeting will commence at 3:00 pm IST to transact the business outlined in the accompanying notice.

Meeting Logistics and Participation

The company has been granted permission by the Corporate Viral Manual (CVM) and SEBI to hold the AGM remotely, allowing shareholders to participate without physical presence. Shareholders holding shares in demat or physical form can join the meeting using the details provided in the AGM notice. Their attendance will count toward the quorum requirements under Section 103 of the Companies Act, 2013.

E-Voting and Record Date

The company has enabled remote e-voting for all resolutions mentioned in the AGM notice. The e-voting window opens on September 23, 2024, at 9:00 am and closes on September 24, 2024, at 5:00 pm. After this period, the NSDL e-voting module will be disabled.

The cut-off date for determining eligible shareholders is September 18, 2024. During this period, from September 18 to September 25, the transfer books and register of members will remain closed.

Document Availability

The notice for the 38th AGM and the annual report are available on the company’s website at www.suncitysyntheticsltd.in . Electronic copies have also been dispatched to shareholders with registered email addresses. Physical copies are being sent to those who have not registered email IDs, along with a web link for access.

Suncity Synthetics Limited has scheduled its 38th Annual General Meeting (AGM) for Friday, September 25, 2026. The meeting will address resolutions for the financial year ending March 31, 2026.

The company will conduct the meeting through video conference or other audio-visual means. Shareholders holding shares as of the cut-off date, Friday, September 18, 2026, are eligible to vote. The register of members and share transfer books will remain closed from Saturday, September 19, 2026 to Friday, September 25, 2026.

E-Voting Details

Remote e-voting is available through Central Depository Services (India) Limited (CDSL). The voting window operates as follows:

• Start Date: Tuesday, September 22, 2026, at 9:00 am
• End Date: Thursday, September 24, 2026, at 5:00 pm

Members who cast their votes remotely cannot vote again during the meeting. Those who did not vote remotely may participate in voting during the AGM session.

Key Dates

Shareholder Communication and KYC Update

In compliance with Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, Suncity Synthetics has dispatched letters to members without registered email addresses. These letters provide web-links to access the Annual Report for FY26 and the AGM notice. The information is also available on the company website.

The company has reminded security holders holding physical securities to update their KYC details pursuant to SEBI Master Circular No. SEBI/HO/MIRSD/POD-1/P/CIR/2024/37 dated May 7, 2024. This includes recording PAN, address with PIN code, mobile number, bank account details, specimen signature, and nomination choice. While updating email ID is optional, shareholders are encouraged to register it to avail online services.

Shareholders with physical folios lacking updated PAN, nomination, contact details, bank account details, or specimen signature are eligible for payments only through electronic mode effective from April 1, 2024. Shareholders are also requested to dematerialise physical securities.

Sumita Mishra, Managing Director, issued the intimation on behalf of the board. Queries regarding the e-voting process can be directed to CDSL at their Mumbai office or via email.