Sanmit Infra Limited has fixed Wednesday, September 23, 2026, as the cut-off date for determining members eligible to vote or attend its 26th Annual General Meeting. The company announced the schedule on September 7, 2026, in a filing to the Bombay Stock Exchange.

The meeting will be held on Wednesday, September 30, 2026, at 1:00 pm via video conference or other audio-visual means. This schedule is in compliance with Section 108 of the Companies Act, 2013 and Rule 20 of the Companies (Management and Administration) Rules, 2014.

Book Closure and Voting Eligibility

Pursuant to Section 91 of the Companies Act, 2013 and Rule 10(1) of the Companies (Management and Administration) Rules, 2014, the Register of Beneficial Owners, Register of Members, and Share Transfer Books will remain closed from Thursday, September 24, 2026, to Wednesday, September 30, 2026 (both days inclusive). This closure aligns with Regulations 42 of SEBI (Listing Obligations and Disclosures Requirements) Regulations, 2015.

Shareholders holding shares in physical or dematerialized form as on the cut-off date of September 23, 2026, are eligible to vote. The remote e-voting facility is provided by Central Depository Service (India) Limited (CDSL).

Voting Procedures

The e-voting window opens on Sunday, September 27, 2026, at 9:00 am and closes on Tuesday, September 29, 2026, at 5:00 pm. CDSL will disable the remote e-voting module after this period.

Members who cast their votes remotely cannot vote again during the meeting. Those attending the AGM who have not voted remotely may cast their votes electronically during the session.

New members who acquired shares after the dispatch of the notice but hold shares on the cut-off date can obtain their sequence number from the Company's Registrar and Share Transfer Agent. Details regarding the manner of casting votes are available in the AGM notice on the company website.

Queries related to remote e-voting can be directed to CDSL at P.J. Towers, 16th Floor, Dalal Street, Fort, Mumbai. The contact number is 18002005533, and the email address is helpdesk.evoting@cdslindia.com .

Sanmit Infra Ltd has appointed M/s. S S S S & Associates as its statutory auditor for a term of five years, covering the financial years 2026-2027 to 2030-2031, subject to the approval of shareholders at the ensuing Annual General Meeting. The decision was taken during a board meeting held on July 10, 2026, at the company's registered office. The appointment follows the resignation of the previous auditor, M/s. PAMS & Associates, and comes alongside the acceptance of the resignation of Independent Director Mr. Ajay Nanik Chandwani.

Board Approves Resignations

The board accepted the resignation of Mr. Ajay Nanik Chandwani from the post of Non-Executive Independent Director, effective from the close of business hours on June 13, 2026. In his resignation letter, Mr. Chandwani cited advancing age and health-related issues as the reasons for his departure. He confirmed there were no material reasons other than those stated and that there were no claims between him and the company.

Simultaneously, the board recorded the resignation of M/s. PAMS & Associates as Statutory Auditor, effective June 12, 2026. The firm resigned due to geographical constraints, noting that its Bhubaneswar office found it impractical to efficiently conduct audit procedures for the company, which operates in Mumbai. The firm had previously serviced the company through a Mumbai branch that closed in 2024.

New Auditor Appointment

To fill the vacancy, the board appointed M/s. S S S S & Associates, Chartered Accountants, as the new Statutory Auditor. The firm, which holds a registration number of 121769W, has its head office in Karad, Satara, and branches in Mumbai and Pune. The firm offers a range of services including statutory audit, internal audits, tax audits, and information system audits.

Fractional Share Proceeds Distribution

With reference to a previous board meeting on February 4, 2026, and the subsequent approval by shareholders at the Extraordinary General Meeting on March 18, 2026, the board decided on the distribution of net proceeds from the sale of fractional shares. These fractional shares arose pursuant to the consolidation of the company's equity shares. The net proceeds, after deducting all expenses including applicable taxes and charges, will be distributed among eligible shareholders in proportion to their respective fractional entitlements.