Ruchira Papers Limited has announced a special window for shareholders to facilitate the transfer and dematerialisation of physical shares, following new guidelines from the Securities and Exchange Board of India (SEBI).

Special Window Details

The company has opened a special window from February 05, 2026 to February 04, 2027, based on SEBI Circular No. HO/38/13/11(2)2026-MIRSD-PoD/3750/2026 dated January 30, 2026. This window allows shareholders to transfer and dematerialise physical shares that were bought or sold before April 01, 2019.

Transfer Process and Requirements

The special window is available for transfer requests that were previously submitted but rejected, returned, or remained unattended due to deficiencies in documents or processes. Securities transferred through this window will be mandatorily credited to the transferee only in demat mode.

Key conditions include:

• Securities will remain under lock-in for one year from the date of registration of transfer
• During the lock-in period, securities cannot be transferred, lien-marked, or pledged
• All transfers must be completed in dematerialised form

Previous Notifications

This announcement continues from SEBI Circular No. SEBI/HO/MIRSD/MIRSD-PoD/P/CIR/2025/97 dated July 02, 2025, which had opened a special window from July 07, 2025 to January 06, 2026. The company had previously published notices regarding special windows in newspapers on July 16, 2025, November 06, 2025, January 02, 2026, and March 03, 2026.

Submission Process

Eligible shareholders can submit their transfer requests along with requisite documents to the company's Registrar and Share Transfer Agent (RTA) at MUFG Intime India Private Limited. The RTA office is located at Noble Heights, 1st Floor, Plot No. NH-2, C-1 Block, LSC, Near Savitri Market, Janakpuri, New Delhi – 110058, with contact number 011-49411000.

Shareholder Advisory

The company has requested all shareholders to update their email addresses with the company, RTA, or Depository Participants to ensure proper communication regarding corporate actions and updates.

Ruchira Papers Limited has completed the dispatch of its postal ballot notice and published regulatory notifications in newspapers, following the demise of Managing Director Sh. Umesh Chander Garg on January 23, 2026. The company seeks shareholder approval through remote e-voting for three critical resolutions to strengthen its management structure.

Regulatory Compliance and Publication

The company has fulfilled its regulatory obligations by completing the dispatch of the postal ballot notice on Tuesday, April 28, 2026, through electronic mode to shareholders whose email addresses are registered with the company or depositories. Following SEBI Listing Regulations requirements, newspaper advertisements were published in 'Financial Express' (all editions) and 'Jansatta' (vernacular) on Wednesday, April 29, 2026.

Board Leadership Changes

The primary proposal involves changing Sh. Jatinder Singh's designation from Whole-time Director to Managing Director, effective April 9, 2026, for the remaining tenure until August 31, 2030. This appointment maintains his existing remuneration and terms approved by shareholders in the Annual General Meeting held on September 29, 2025.

Sh. Jatinder Singh, aged 71 years, is an Engineering Graduate from Punjab University and one of the company's promoters. He has extensive experience in finance, administration, and raw material procurement, having acquired deep insights into the paper industry operations over the years.

New Director Appointments

The company proposes to regularize the appointment of Smt. Shashi Garg as Director and subsequently appoint her as Whole-time Director. She was initially appointed as Additional Director on April 9, 2026, following the board vacancy created by Sh. Umesh Chander Garg's demise.

Smt. Shashi Garg, aged 74 years, brings considerable experience in administration, finance, accounts, management, and corporate affairs. As one of the company's promoters, she has gained valuable experience through her association with various business and corporate activities.

E-Voting Process and Timeline

The postal ballot will be conducted exclusively through electronic mode for shareholders whose email addresses are registered with the company, depositories, or registrar and transfer agent as of the cut-off date of April 24, 2026.

The company has engaged MUFG Intime India Private Limited as the e-voting service provider, while M/S Sanjay Kumar Garg & Co., Cost Accountants, will serve as the scrutinizer for the postal ballot process. Company Secretary and Compliance Officer Iqbal Singh has confirmed that all regulatory requirements have been met with the completion of notice dispatch and newspaper publications.

Regulatory Framework and Justification

The appointments address regulatory requirements under SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, which mandate filling Managing Director vacancies within three months. The board's decisions were based on recommendations from the Nomination and Remuneration Committee and Audit Committee.

Both appointees exceed the typical retirement age, but the board justifies their appointments based on their extensive experience, promoter background, and continued valuable contributions to the company's growth and management. The company emphasizes that these appointments will strengthen its administrative functions and ensure operational continuity during the transition period.

The resolutions require special resolution approval, and the company has provided detailed explanatory statements outlining the rationale, terms, and conditions for each appointment in compliance with the Companies Act, 2013. The postal ballot notice is available on the company's website, stock exchange websites, and the e-voting platform for shareholder reference.