Ruchira Papers Limited has completed the dispatch of its postal ballot notice and published regulatory notifications in newspapers, following the demise of Managing Director Sh. Umesh Chander Garg on January 23, 2026. The company seeks shareholder approval through remote e-voting for three critical resolutions to strengthen its management structure.

Regulatory Compliance and Publication

The company has fulfilled its regulatory obligations by completing the dispatch of the postal ballot notice on Tuesday, April 28, 2026, through electronic mode to shareholders whose email addresses are registered with the company or depositories. Following SEBI Listing Regulations requirements, newspaper advertisements were published in 'Financial Express' (all editions) and 'Jansatta' (vernacular) on Wednesday, April 29, 2026.

Board Leadership Changes

The primary proposal involves changing Sh. Jatinder Singh's designation from Whole-time Director to Managing Director, effective April 9, 2026, for the remaining tenure until August 31, 2030. This appointment maintains his existing remuneration and terms approved by shareholders in the Annual General Meeting held on September 29, 2025.

Sh. Jatinder Singh, aged 71 years, is an Engineering Graduate from Punjab University and one of the company's promoters. He has extensive experience in finance, administration, and raw material procurement, having acquired deep insights into the paper industry operations over the years.

New Director Appointments

The company proposes to regularize the appointment of Smt. Shashi Garg as Director and subsequently appoint her as Whole-time Director. She was initially appointed as Additional Director on April 9, 2026, following the board vacancy created by Sh. Umesh Chander Garg's demise.

Smt. Shashi Garg, aged 74 years, brings considerable experience in administration, finance, accounts, management, and corporate affairs. As one of the company's promoters, she has gained valuable experience through her association with various business and corporate activities.

E-Voting Process and Timeline

The postal ballot will be conducted exclusively through electronic mode for shareholders whose email addresses are registered with the company, depositories, or registrar and transfer agent as of the cut-off date of April 24, 2026.

The company has engaged MUFG Intime India Private Limited as the e-voting service provider, while M/S Sanjay Kumar Garg & Co., Cost Accountants, will serve as the scrutinizer for the postal ballot process. Company Secretary and Compliance Officer Iqbal Singh has confirmed that all regulatory requirements have been met with the completion of notice dispatch and newspaper publications.

Regulatory Framework and Justification

The appointments address regulatory requirements under SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, which mandate filling Managing Director vacancies within three months. The board's decisions were based on recommendations from the Nomination and Remuneration Committee and Audit Committee.

Both appointees exceed the typical retirement age, but the board justifies their appointments based on their extensive experience, promoter background, and continued valuable contributions to the company's growth and management. The company emphasizes that these appointments will strengthen its administrative functions and ensure operational continuity during the transition period.

The resolutions require special resolution approval, and the company has provided detailed explanatory statements outlining the rationale, terms, and conditions for each appointment in compliance with the Companies Act, 2013. The postal ballot notice is available on the company's website, stock exchange websites, and the e-voting platform for shareholder reference.

Ruchira Papers Limited has submitted its mandatory yearly disclosure to stock exchanges, declaring that no encumbrance was created on company shares by the promoter and promoter group during the financial year ended March 31, 2026. The disclosure was filed on April 1, 2026, in compliance with regulatory requirements.

Regulatory Compliance Declaration

The declaration was made pursuant to Regulation 31(4) of the SEBI (Substantial Acquisition of Shares and Takeovers) Regulations, 2011. This regulation mandates yearly disclosures regarding any encumbrance created on shares by promoters and promoter groups.

Share Encumbrance Status

The company confirmed that no encumbrance has been created on the shares of Ruchira Papers Limited, either directly or indirectly, by the promoter and promoter group during the specified financial year. This declaration provides transparency regarding the promoter group's shareholding status and any potential restrictions or charges on their holdings.

Documentation and Compliance

The disclosure was digitally signed by Jatinder Singh, identified as a promoter of the company, on April 1, 2026. The filing was addressed to both major stock exchanges where the company is listed and copied to the company's audit committee and company secretary at the registered office in Kala-Amb, Himachal Pradesh.

This regulatory filing demonstrates the company's adherence to SEBI's disclosure norms and provides stakeholders with important information regarding the promoter group's shareholding arrangements during the financial year.