RLF Ltd concluded its 46th Annual General Meeting on September 30, 2026, with members approving the standalone audited financial statements for the fiscal year ended March 31, 2026. The meeting also saw the re-appointment of a key director and the approval of new remuneration structures for senior management.

The proceedings were chaired by Aditya Khanna, Managing Director of the company. Ms. Deepti Mittal, Company Secretary and Compliance Officer, managed the administrative aspects of the meeting, confirming that the requisite quorum was present and that all statutory registers were available for inspection by attendees.

Key resolutions passed

Members considered and approved several ordinary and special businesses as outlined in the notice convening the meeting. The adoption of the financial statements and reports marked the primary ordinary business item.

Governance and voting process

The meeting facilitated voting through both remote e-voting and physical ballot papers. Remote e-voting commenced on September 27, 2026, and concluded on September 29, 2026. For members present at the venue in Gurugram, Haryana, votes were cast using sealed ballot boxes under the scrutiny of Mayuri Sinha, Proprietor of Mayuri Sinha & Co., who was appointed as the Scrutinizer for the event.

Aditya Khanna addressed member queries during the open forum segment, providing clarifications on the items of business before the final vote. The Managing Director thanked stakeholders for their participation, marking the conclusion of the session at 10:30 am.

RLF Limited has dispatched letters containing web links to its 46th Annual General Meeting (AGM) notice and FY26 annual report to shareholders who have not registered email addresses with the company, registrar, or depository participants.

The intimation was issued pursuant to Regulations 30 and 36(1)(b) of the SEBI Listing Obligations and Disclosure Requirements Regulations, 2015. The letters were sent to members who had not registered their email IDs as on August 28, 2026.

AGM Details and Voting

The 46th AGM is scheduled for September 30, 2026, at 10:00 am at the company’s registered office in Gurugram. The record date for the meeting is fixed at September 23, 2026.

Remote e-voting will be available from September 27, 2026, at 9:00 am to September 29, 2026, at 5:00 pm. The register of members and share transfer books will remain closed from September 24, 2026, to September 30, 2026. Shareholders holding shares as on the record date are eligible to vote electronically through MUFG Intime India Private Limited.

Board Resolutions and Related Party Transactions

The Board has proposed several special resolutions for shareholder approval. A primary focus is raising funds through unsecured loans with an option to convert into equity shares.

These loans are proposed to meet working capital requirements and business expansion plans. The conversion option allows lenders to convert outstanding amounts into fully paid-up equity shares, subject to applicable pricing requirements under SEBI ICDR Regulations.

Shareholders will also be asked to approve material related party transactions for FY27. The company seeks consent to enter into agreements with two group companies:

• SIPL Textile Private Limited: Up to ₹5 crore
• United Leasing & Industries Limited: Up to ₹5 crore

These transactions involve the sale, purchase, or supply of goods and materials. The company states these deals are in the ordinary course of business and conducted on an arm's length basis.

Management Remuneration

The meeting will consider remuneration revisions for key directors effective September 1, 2026:

• Aditya Khanna (Managing Director): Basic salary proposed at ₹75,000 per month, up from ₹50,000 per month. This includes perquisites such as medical reimbursement and travel allowances.
• Ashish Khanna (Non-Executive Non-Independent Director): Remuneration proposed at ₹75,000 per month, also increased from ₹50,000 per month. This covers a three-year tenure starting September 1, 2026.

Both remuneration packages are subject to the limits prescribed under Sections 197 and 198 of the Companies Act, 2013, and Schedule V thereto.

KYC and Demat Mandates

The company reminded physical security holders to update their KYC details pursuant to SEBI Master Circular No. SEBI/HO/MIRSD/POD-1/P/CIR/2024/37 dated May 7, 2024. The circular mandates recording PAN, address with PIN code, mobile number, bank account details, specimen signature, and choice of nomination for security holders in physical mode.

Holders whose folios lack updated PAN, nomination, contact details, bank account details, or specimen signatures are eligible for payments only through electronic mode with effect from April 1, 2024. Shareholders are encouraged to register email IDs to avail online services and support green initiatives.