bombay burmah trading will hold its 161st Annual General Meeting (AGM) on Thursday, August 13, 2026, at 3:30 P.M. IST via Video Conferencing (VC) and Other Audio Visual Means (OAVM). The meeting will be conducted in compliance with the Ministry of Corporate Affairs General Circular No. 03/2025 dated September 22, 2025, and other applicable regulations. Members attending through VC/OAVM will be counted for the purpose of reckoning the quorum under Section 103 of the Companies Act, 2013.

The Notice convening the 161st AGM and the Annual Report for Financial Year 2025-26 will be sent only through electronic mode to members with registered email addresses. A letter providing the web-link to these documents will be sent to shareholders whose email addresses are not registered. Members desirous of obtaining physical copies may request them by emailing investorservices@bbsltd.com . The documents will also be available on the Corporation's website and the websites of BSE Limited, National Stock Exchange of India Limited, and National Securities Depository Limited (NSDL).

The Corporation will provide a remote e-voting facility before the AGM and an e-voting facility during the AGM for all members to cast their votes on the resolutions. Detailed instructions regarding remote e-voting, e-voting during the AGM, and participation through VC/OAVM will be provided in the Notice of the AGM.

A special window has been opened for the transfer and dematerialization of physical securities for eligible cases. This applies to shares sold or purchased prior to April 1, 2019, that were rejected, returned, or not attended to due to deficiencies in documents or process. The window is open for one year, from February 5, 2026, to February 4, 2027, pursuant to SEBI Circular HO/38/13/11(2)2026-MIRSD-PD/1/3750/2026 dated January 30, 2026.

Eligible shareholders holding physical shares are encouraged to submit requisite documents to KFin Technologies Limited, the Registrar and Share Transfer Agent, to avail of the dematerialization opportunity.

The Bombay Burmah Trading Corporation Limited is set to transfer unpaid dividends declared for the financial year 2018-19 and the corresponding equity shares to the Investor Education and Protection Fund (IEPF) on September 18, 2026. This action follows the provisions of Section 124 of the Companies Act, 2013, and the IEPF Authority Rules, 2016, as the dividends have remained unclaimed for seven years. The transfer will result in the automatic cancellation of original share certificates held in physical form and the debiting of shares from demat accounts.

Shareholders holding shares in electronic form have been advised to encash unclaimed dividends by submitting an application with required documents to KFin Technologies Limited, the Registrar and Transfer Agent, on or before September 4, 2026. Failure to communicate by this date will result in the Corporation proceeding with the transfer of funds and shares to the IEPF. Once transferred, no claims will lie against the Corporation regarding the dividend amount or the shares, though shareholders may subsequently apply to the IEPF authority for recovery.

In conjunction with this transfer, the Corporation has initiated the Second 100 Days Campaign titled "Saksham Niveshak", effective from April 01, 2026, to July 09, 2026. This campaign aims to assist shareholders in updating Know Your Customer (KYC) details, bank mandates, nomination information, and contact data to facilitate the claiming of unpaid dividends and prevent the transfer of shares to the IEPF. Shareholders with unclaimed dividends or those requiring updates to their details are encouraged to contact the Corporation's Registrar and Share Transfer Agent.

The Corporation has communicated individually with shareholders whose shares are liable for transfer. Full details of affected shareholders are available on the Corporation's website. For further information or clarifications, shareholders may reach out to the Corporation at investorservices@bbtcl.com or the Registrar and Share Transfer Agent at KFin Technologies Limited.