Rhetan TMT Limited has successfully completed its postal ballot process for the regularization of an Independent Director appointment, with shareholders demonstrating overwhelming support for the corporate governance initiative. The company announced the results on 4th February, 2026, following the conclusion of the remote e-voting process.

Resolution Details and Voting Outcome

The postal ballot focused on a single special resolution regarding the regularization of Mr. Swapnil Sharad Shimpri (DIN: 10469352) as a Non-Executive Independent Director of the company. The resolution received exceptional shareholder support, with the voting results demonstrating strong confidence in the appointment.

Participation and Process Details

The postal ballot process was conducted entirely through remote e-voting, facilitated by Central Depository Services (India) Limited (CDSL). The voting period commenced on 6th January, 2026 at 9:00 A.M. and concluded on 4th February, 2026 at 5:00 P.M. A total of 103 members participated in the voting process, representing 72.1408% of the company's outstanding shares.

Regulatory Compliance and Documentation

The postal ballot was conducted in accordance with Sections 108 and 110 of the Companies Act, 2013, and Regulation 44 of the SEBI Listing Regulations. Scrutinizer Chintan K. Patel, a Practicing Company Secretary, oversaw the entire process and submitted his report confirming the resolution was passed with requisite majority. The company has made the voting results and scrutinizer's report available on multiple platforms including the company website, BSE, NSE, and CDSL websites.

Corporate Governance Significance

The overwhelming approval of Mr. Swapnil Sharad Shimpri's regularization as Independent Director reflects strong shareholder confidence in the company's corporate governance practices. The appointment strengthens the board's independence and aligns with regulatory requirements for listed companies. The high participation rate and near-unanimous approval demonstrate effective shareholder engagement and transparency in the company's governance processes.

Rhetan TMT Limited announced the outcome of its Board of Directors meeting held on January 2, 2026, approving a postal ballot process to regularize the appointment of an Additional Independent Director. The meeting took place at the company's registered office from 12:30 PM to 1:00 PM.

Board Meeting Decisions

The board considered and approved three key resolutions during the meeting. The directors approved the Notice of Postal Ballot for regularizing the appointment of Additional Independent Director and established the cut-off date for determining eligible shareholders. Additionally, they appointed Mr. Chintan K. Patel, a Practicing Company Secretary from Ahmedabad, as the scrutinizer to oversee the entire postal ballot process through e-voting.

Shareholder Eligibility and Timeline

The company set January 2, 2026, as the cut-off date for determining shareholders eligible for e-voting and receiving the Postal Ballot Notice through emails. The comprehensive calendar of events outlines the complete postal ballot process timeline:

E-Voting Process Details

The e-voting process will commence on January 6, 2026, and conclude on February 4, 2026. Shareholders will receive the Postal Ballot Notice through electronic mode only, with dispatch completion scheduled for January 5, 2026. The company will publish an advertisement in newspapers on January 6, 2026, to inform stakeholders about the voting process.

Scrutinizer and Result Declaration

Mr. Chintan K. Patel will scrutinize the entire postal ballot process to ensure fair and transparent voting. The scrutinizer must submit the report on or before February 6, 2026, following which the Chairman will declare the results by the same date. The resolutions will be deemed passed on February 4, 2026, coinciding with the end of the e-voting period.

The company confirmed that the Notice of Postal Ballot will be sent to members and filed with the stock exchanges in due course. Managing Director Shalin A. Shah signed the official communication to BSE Limited and National Stock Exchange of India Limited regarding these developments.