Menon Pistons Limited has issued a comprehensive postal ballot notice dated February 18, 2026, seeking shareholder approval for several significant corporate governance matters that will shape the company's leadership and business operations for the coming years.

Key Leadership Appointments

The postal ballot seeks approval for critical leadership positions within the company. The re-appointment of Mr. Sachin Menon as Chairman & Managing Director stands as the primary proposal, alongside the induction of a new independent director.

Mr. Sachin Menon, aged 63 years, brings over 40 years of rich experience in the auto components industry. He holds a B.E. (Mechanical) degree and a Master's in Business Administration from the USA with a major in Finance. Under his leadership, the company has achieved its highest turnover and maintained reasonably good profits considering industry norms.

Material Related Party Transactions

A significant component of the postal ballot involves approval for material related party transactions with M/s. Menon Exports, a partnership firm where the Chairman & Managing Director and their relatives are partners.

These transactions represent 47.60% of the company's annual consolidated turnover for financial year 2024-25, which was Rs. 25,365.96 lakhs. The company has provided detailed justification for these transactions, citing business relationship advantages, reduced compliance burden for exports, access to established overseas markets, and locational advantages.

Historical Transaction Performance

The company has disclosed its transaction history with M/s. Menon Exports to provide context for the proposed arrangements.

Financial Performance Context

The company has provided key financial metrics to support the leadership re-appointment and transaction approvals.

Voting Process and Timeline

The postal ballot will be conducted entirely through electronic mode, with the notice sent to shareholders whose email addresses are registered with the company or depositories as of the cut-off date of February 13, 2026. The company has engaged MUFG Intime India Pvt. Ltd. (formerly Link Intime India Pvt. Ltd.) as the registrar to provide remote e-voting facilities.

Additional Corporate Matters

Beyond the key appointments and transactions, the postal ballot also seeks approval for alteration of the Articles of Association concerning the use of Common Seal, reflecting the company's commitment to updating its governance framework in line with current practices.

The comprehensive nature of this postal ballot demonstrates Menon Pistons Limited's focus on transparent governance while securing necessary approvals for its strategic business operations and leadership continuity in the automotive components sector.

Menon Pistons Limited has announced a comprehensive calendar of events for its upcoming postal ballot process, scheduled to run from February 20, 2026 to March 21, 2026. The company filed the intimation with BSE Limited on February 7, 2026, pursuant to Regulation 30 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

Key Resolutions for Shareholder Approval

The postal ballot process will seek member approval for four significant corporate resolutions:

• Re-appointment of Mr. Sachin Menon as Chairman and Managing Director of the company
• Approval of Material Related Party Transactions with M/s. Menon Exports, a related party of the company
• Appointment of Col Basavaraj K Kullolli as an Independent Director of the company
• Alteration of the Articles of Association for deletion of use of Common Seal

Postal Ballot Timeline and Process

The company has outlined a detailed schedule for the postal ballot process, with all voting to be conducted exclusively through electronic mode:

Scrutinizer Appointment and Compliance

Mr. Devendra Deshpande, Proprietor of M/s. DVD & Associates, Practicing Company Secretaries, Pune, has been appointed as the scrutinizer to conduct the e-voting process in a fair and transparent manner. The process will be conducted in accordance with Section 108 and 110 of the Companies Act, 2013, along with applicable rules and SEBI regulations.

Electronic Voting Protocol

In compliance with MCA General Circular No. 03/2025 dated September 22, 2025, the voting will take place exclusively through remote e-voting, with no physical ballot forms being dispatched by the company. The postal ballot notice will be distributed only through electronic mode, with the complete notice to be submitted to the exchange in due course.

The company has emphasized that all proceedings will follow the statutory requirements under the Companies Act, 2013 and SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, ensuring full regulatory compliance throughout the postal ballot process.