Cyient DLM Limited successfully concluded its postal ballot process on January 12, 2026, with shareholders approving four critical board appointments through special resolutions. The company announced the results to BSE and NSE, confirming that all proposed independent director appointments and re-appointments received the requisite majority support from shareholders.

Postal Ballot Results Overview

The postal ballot, conducted through remote e-voting from December 13, 2025, to January 11, 2026, addressed four key board positions. Shareholders holding shares as of the cut-off date of December 5, 2025, were eligible to participate in the voting process. The company had a total of 106,385 shareholders, with the voting conducted entirely through electronic means.

Director Appointment Results

The four special resolutions covered strategic board appointments aimed at strengthening the company's independent director composition. Each resolution received overwhelming support from the promoter group, while institutional and non-institutional public shareholders showed varying levels of approval.

New Independent Director Appointments

Two new independent directors were appointed to the board with strong shareholder support:

Re-appointments for Second Terms

Two existing independent directors secured re-appointment for their second terms, though with relatively lower approval margins:

Shareholder Category Participation

The voting pattern revealed strong support from the promoter group across all resolutions, with 100.00% approval for each proposal. The promoter and promoter group held 41,366,502 shares and voted entirely in favour of all four resolutions.

Public institutional shareholders showed varying levels of support, with particularly strong backing for the new appointments of Dr. Natarajan and Mr. Aramane, achieving 96.31% and 100.00% approval respectively. However, the re-appointments of Dr. Datla and Mr. Ardeshir received lower institutional support at 69.97% each.

Public non-institutional shareholders demonstrated consistent high approval rates across all resolutions, ranging from 81.60% to 98.28%, indicating broad-based retail investor confidence in the proposed board changes.

Compliance and Process

The postal ballot process was conducted in full compliance with Section 108 and Section 110 of the Companies Act, 2013, and Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. Manish Kumar Singhania, a practicing Company Secretary, served as the scrutinizer for the e-voting process, ensuring transparency and fairness in the voting mechanism.

The remote e-voting facility was provided by Kfin Technologies Limited, with the voting data downloaded and scrutinized in the presence of independent witnesses. Public notices were published in Business Standards (English) and Mana Telangana (Telugu) newspapers on December 13, 2025, informing shareholders about the completion of postal ballot notice dispatch through electronic means.

Cyient DLM Limited has successfully completed its postal ballot process, with shareholders approving all four special resolutions related to independent director appointments and re-appointments. The company announced the results on 12 January 2026, following the completion of remote e-voting that concluded on 11 January 2026.

Board Composition Changes Approved

Shareholders approved four key board changes through special resolutions:

Voting Process and Participation

The postal ballot process was conducted through remote e-voting facilitated by Kfin Technologies Limited. The voting period commenced at 9:00 AM on 13 December 2025 and concluded at 5:00 PM on 11 January 2026. Shareholders holding equity shares as of the cut-off date of 5 December 2025 were eligible to participate in the voting process.

The company has 106,385 total shareholders with 79,364,396 outstanding shares. The voting saw significant participation across different shareholder categories, with promoter and promoter group holding 41,366,502 shares, public institutions holding 23,436,739 shares, and public non-institutions holding 14,561,155 shares.

Resolution-wise Voting Results

The appointment of Dr. Ganesh Natarajan received the highest approval rate, with 98.72% of valid votes cast in favour. A total of 63,301,233 votes were polled, representing 79.76% of outstanding shares.

Shareholder Category Performance

Promoter and promoter group demonstrated unanimous support, voting 100.00% in favour of all four resolutions. Public institutional investors showed varied support levels, with strong backing for the new appointments but mixed responses to the re-appointments. Public non-institutional investors maintained consistently high approval rates across all resolutions.

The re-appointments of Dr. Vanitha Datla and Mr. Jehangir Ardeshir received lower approval rates compared to the new appointments, with public institutional investors showing significant opposition at 30.03% and 30.03% respectively.

Regulatory Compliance and Documentation

The postal ballot process was conducted in compliance with Section 108 and Section 110 of the Companies Act, 2013, along with relevant rules and Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. Manish Kumar Singhania, a practicing Company Secretary, served as the scrutinizer for the e-voting process.

Public notices were published in Business Standards (English) and Mana Telangana (Telugu) on 13 December 2025, informing shareholders about the completion of postal ballot notice dispatch through electronic means. The voting results and scrutinizer's report have been made available on the company's website at www.cyientdlm.com .