VL E-Governance & IT Solutions Limited shareholders approved the audited standalone financial statements for the fiscal year ended March 31, 2026, during the company's 10th Annual General Meeting (AGM). The meeting also sanctioned the appointment of Sanjay Nandwana as Managing Director.

The AGM was conducted virtually via Video Conferencing and Other Audio-Visual Means on September 24, 2026. Remote e-voting facilities were available to members from September 21 to September 23, 2026, with additional voting windows open during the meeting itself.

Key resolutions passed

Three ordinary resolutions were transacted through remote e-voting. The details of the approvals are outlined below:

Governance and compliance details

The meeting commenced at 4:00 pm and concluded at 4:16 pm. BKG & Associates served as the statutory auditor, while PCS Kalpana Srinivasan acted as the secretarial auditor and scrutinizer for the voting process. The company confirmed that all resolutions were passed through the remote e-voting mechanism, eliminating the need for a show of hands.

Voting results required under Regulation 44(3) of the Listing Regulations will be submitted separately in due course. The summary of proceedings has been uploaded to the company's website.

VL E-Governance & IT Solutions has informed the Bombay Stock Exchange and the National Stock Exchange of India that its Register of Members and Share Transfer Books will remain closed from September 18, 2026 to September 24, 2026. The closure is in accordance with Section 91 of the Companies Act, 2013, and Regulation 42 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

The company has scheduled its 10th Annual General Meeting for September 24, 2026 at 4:00 pm via Video Conferencing and Other Audio Visual Means. The filing was made pursuant to Regulation 34(1) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

AGM agenda and key resolutions

The meeting will take up both ordinary and special business. Under ordinary business, members will consider adoption of the audited standalone financial statements for the financial year ended March 31, 2026, along with the appointment of Mr. Sanjay Nandwana (DIN: 03565954) as Managing Director liable to retire by rotation. The special business seeks member approval for material related party transactions with Vakrangee Limited for an aggregate value not exceeding ₹50 crore during FY 2026-27.

E-voting schedule and record date

The company has engaged National Securities Depository Limited as the authorised agency for remote e-voting. The key dates for the e-voting process are as follows:

Members whose names appear in the Register of Members or as Beneficial Owners as on the cut-off date of September 17, 2026 are eligible to cast their votes electronically. Voting rights are in proportion to each member's share in the paid-up equity share capital as on that date.

Material related party transaction with Vakrangee Limited

The company's annual consolidated turnover as on March 31, 2026 stood at ₹30.68 crore. The proposed material related party transaction with Vakrangee Limited, which shares common promoters with VL E-Governance & IT Solutions, involves supply of goods and services. The transaction tenure is not exceeding 15 months, from the date of the AGM to the date of the next AGM, with the maximum value of a single transaction not exceeding ₹1 crore.

The following table summarises the financial profile of Vakrangee Limited and the history of transactions between the two entities:

The proposed transaction value of ₹50 crore represents 292% of VL E-Governance & IT Solutions' annual consolidated turnover for FY 2025-26, and up to 27% of Vakrangee Limited's annual standalone turnover for the same period. Transactions during the current financial year up to the date of Audit Committee approval stood at ₹0.55 crore. The Audit Committee has granted prior approval for these transactions, confirming they are at arm's length and in the ordinary course of business.

Promoter interest and governance disclosures

Mrs. Jyoti Dinesh Nandwana holds 4.76% shareholding, direct and indirect, in Vakrangee Limited. Ms. Divya Nandwana, Chairman and Executive Director, and Mr. Vedant Nandwana, Managing Director, are the daughter and son, respectively, of Mrs. Jyoti Dinesh Nandwana. Mrs. Jyoti Dinesh Nandwana holds, directly and indirectly, 23.24% of the shareholding in VL E-Governance & IT Solutions. The company has stated that all proposed related party transactions are not prejudicial to the interests of public shareholders and will be carried out on the same terms applicable to unrelated parties.

Ms. Kalpana Srinivasan, Practising Company Secretary, has been appointed as Scrutinizer to oversee the e-voting process.