Sayaji Hotels (Pune) Limited has fulfilled its regulatory compliance obligations by submitting the mandatory certificate under Regulation 74(5) of SEBI (Depositories and Participants) Regulations, 2018 for the quarter ended 31st March, 2026. The submission was made on 4th April, 2026, to BSE Limited and other relevant depositories.

Regulatory Compliance Details

The certificate was issued by MUFG Intime India Pvt. Ltd., formerly known as Link Intime India Pvt. Ltd., which serves as the company's Registrar and Share Transfer Agent. This quarterly submission is a mandatory requirement under SEBI regulations to ensure transparency in the dematerialization process.

Certificate Confirmation

MUFG Intime India confirmed that all securities received from depository participants for dematerialization during Q4FY26 were properly processed and confirmed to the depositories. The registrar verified that security certificates received for dematerialization were mutilated and cancelled after due verification, and the names of depositories were substituted in the register of members within prescribed timelines.

Key Operational Updates

A notable aspect of the quarterly report was the confirmation that no remat requests were received for processing during the quarter ended 31st March, 2026. This indicates stable investor preference for holding securities in dematerialized form.

Corporate Communication

The submission was signed by Kajal Jain, Company Secretary and Compliance Officer of Sayaji Hotels (Pune) Limited, and copies were sent to both National Securities Depository Limited and Central Depository Services (India) Limited, ensuring comprehensive regulatory compliance across all relevant depositories.

Sayaji Hotels (Pune) Limited has issued a postal ballot notice dated February 23, 2026, seeking shareholder approval for a key board appointment through electronic voting. The company is proposing the appointment of Mr. Nimeshkumar Natwarlal Gandhi as a Non-Executive Independent Director, requiring shareholders to vote on a Special Resolution.

Postal Ballot Timeline and Process

The company has established a comprehensive timeline for the postal ballot process, with all communications being conducted electronically in compliance with regulatory requirements.

The postal ballot notice has been dispatched electronically to members whose names appear in the Register of Members and List of Beneficial Owners as received from depositories. The company has engaged Central Depository Services (India) Limited (CDSL) to provide the e-voting facility, accessible through www.evotingindia.com .

Proposed Director Appointment

The Board of Directors appointed Mr. Nimeshkumar Natwarlal Gandhi (DIN: 10516536) as an Additional Non-Executive Independent Director on February 5, 2026. The proposed appointment seeks shareholder approval for a five-year term from February 5, 2026, to February 4, 2031.

Mr. Gandhi brings extensive expertise as a practicing Chartered Accountant with 31 years of experience in accounts, taxation, corporate governance, and allied areas. His professional background includes providing statutory and internal audit services, along with consultancy in Income Tax, GST, Company Law, Management, and Project Financing.

Scrutinizer and Compliance Framework

The company has appointed Mr. Neelish Gupta, Practicing Company Secretary (Membership No. FCS: 6381 and CP: 6846), as the scrutinizer for conducting the postal ballot process. The scrutinizer will submit a report upon completion of scrutiny of e-voting data provided by CDSL.

The postal ballot process complies with Section 108 and 110 of the Companies Act, 2013, Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014, and Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The process also adheres to various MCA General Circulars issued between 2020 and 2025.

Voting Process and Results

Shareholders can access the e-voting facility through multiple channels:

• Individual shareholders with demat accounts: Through their respective depository participants (CDSL/NSDL)
• Physical shareholders and non-individual shareholders: Through CDSL e-voting system at www.evotingindia.com
• Corporate shareholders: Must register in the "Corporates" module

The results will be announced within 2 days from the last day of voting and will be displayed on the company's website ( www.shplpune.com ), BSE Limited's website, and CDSL's website. The resolution, if approved by the requisite majority, will be deemed to have been passed on Monday, April 6, 2026.

Director Independence and Qualifications

Mr. Gandhi satisfies the criteria for independence as prescribed under Section 149(6) of the Companies Act, 2013, and Regulation 16(1)(b) of the Listing Regulations. He is not related to any existing director of the company and has provided consent confirming he is neither disqualified nor debarred from holding the office of Director.

The appointment recommendation came from the Nomination and Remuneration Committee, with the Board determining that Mr. Gandhi's background, knowledge, and experience align with the company's business requirements and sector operations. He currently serves as Chairman and Member of the Audit Committee and Stakeholder Relationship Committee at Sayaji Hotels Limited.