Riga Sugar Company Limited has issued a postal ballot notice seeking member approval to shift its registered office from West Bengal to Karnataka. The corporate action follows the company's acquisition by Nirani Sugars Limited as a going concern under the Insolvency and Bankruptcy Code, 2016.

The Board of Directors proposes the move to achieve greater administrative convenience and closer coordination with the promoter group, whose principal offices are located in Karnataka. The registered office will relocate from Kolkata to Bagalkot district in Karnataka.

Key Dates for Postal Ballot

Members holding shares as on the cut-off date of August 14, 2026, are eligible to vote. The remote e-voting period runs from August 31, 2026, to September 29, 2026.

Operational Impact

The explanatory statement clarifies that the shift in registered office will not alter the company's business operations or the location of its manufacturing facility in Riga, Sitamarhi district, Bihar. The company stated that no employees will be retrenched as a consequence of the proposed shift.

The resolution requires a special majority of members and subsequent confirmation from the Central Government, with powers delegated to the Regional Director. Mr Sandeep Singh, Practising Company Secretary, has been appointed as the scrutinizer for the postal ballot process.

Riga Sugar Co. Limited has scheduled its 42nd Annual General Meeting (AGM) for Tuesday, September 15, 2026, at 12:00 pm. The meeting will be conducted through video conferencing or other audio-visual means, with the deemed venue at the company's registered office in Kolkata.

The primary agenda includes the adoption of the audited standalone financial statements for FY26 and the re-appointment of directors retiring by rotation. Shareholders can participate remotely without physical presence at a common venue.

Meeting Details

The AGM aims to transact businesses outlined in the convening notice. Riga Sugar Co. Limited operates as a wholly owned subsidiary of Nirani Sugars Limited. The session seeks shareholder approval for key governance matters and financial outcomes from the fiscal year ended March 31, 2026.

E-Voting Process

Members can cast votes electronically using the InstaVote platform provided by MUFG Intime India Private Limited. Remote e-voting begins at 9:00 am on September 12, 2026, and ends at 5:00 pm on September 14, 2026.

The cut-off date to determine voting eligibility is September 11, 2026. Only members appearing in the Register of Members or depository records on this date can vote. Those who vote remotely cannot vote again during the AGM.

Document Access

The notice and annual report for FY26 are available electronically. Shareholders with registered email addresses receive these documents directly. Others get a letter with web links. Physical copies are available upon request via email.