Neelamalai Agro Industries has successfully completed its postal ballot process for the re-appointment of Mr. S. Ganesan (DIN: 08588380) as Non-Executive Independent Director, with the official scrutinizer's report confirming overwhelming shareholder approval. The special resolution received 99.99% votes in favour, demonstrating exceptional confidence in the director's continued leadership.

Official Scrutinizer's Report and Compliance

V Suresh Associates, Practising Company Secretaries, served as the appointed scrutinizer for the postal ballot process. Mr. V. Suresh (Membership No. FCS 2969 and CP No. 6032) conducted the scrutiny in strict compliance with Section 110 of the Companies Act, 2013 and Rule 22 of the Companies (Management and Administration) Rules, 2014.

The scrutinizer's report confirmed that the postal ballot was conducted in full compliance with:

• Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015
• Secretarial Standard-2 on General Meetings issued by Institute of Company Secretaries of India
• Multiple MCA circulars including Circular No. 14/2020, 17/2020, 22/2020, and subsequent notifications

Voting Results and Process Details

The e-voting process was facilitated through Central Depository Services (India) Limited (CDSL), with comprehensive participation from shareholders:

Detailed Voting Breakdown by Category

The postal ballot results showed strong support across all shareholder categories:

E-Voting Timeline and Process

The remote e-voting process followed a structured timeline with multiple communication channels:

Director Appointment Terms

The re-appointment covers Mr. S. Ganesan's second term as Non-Executive Independent Director:

Regulatory Framework and Transparency

The postal ballot process ensured complete transparency and accessibility. All voting results and the scrutinizer's report have been made available on the company's website at www.neelamalaiagro.com , along with BSE Limited's website at www.bseindia.com and CDSL's e-voting platform at www.evotingindia.com .

The resolution was deemed passed on March 31, 2026, the last date of e-voting, with the scrutinizer confirming that all procedural requirements were met. The process included proper authorization from corporate members through board resolutions and maintained strict compliance with the cut-off date for eligible shareholders.

Neelamalai Agro Industries Limited has submitted its postal ballot notice and newspaper advertisement to BSE Limited for the re-appointment of Mr. S. Ganesan as Non-Executive Independent Director for a second term.

BSE Submission and Regulatory Compliance

The company submitted the postal ballot notice to BSE Limited on February 27, 2026, pursuant to Regulations 30 and 47 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The submission was made by Company Secretary S. Lakshmi Narasimhan and includes newspaper advertisements published in Financial Express (English) and Makkal Kural (Tamil).

E-Voting Schedule and Process

The company has engaged Central Depository Services Limited (CDSL) to provide e-voting facility to members. The postal ballot will be conducted exclusively through electronic voting, with the notice sent electronically to registered shareholders on February 28, 2024.

Newspaper Publication Details

The postal ballot notice and e-voting information was published in two newspapers to ensure wide dissemination among shareholders. The advertisements appeared in Financial Express for English-speaking shareholders and Makkal Kural for Tamil-speaking shareholders, ensuring compliance with regulatory requirements for multi-language publication.

Scrutinizer Appointment

The company has appointed Mr. V. Suresh, Senior Partner (Membership No. FCS 2969 and CP No. 6032), and failing him Mr. Udaya Kumar K R, Partner (Membership No. F11533 and CP No. 21973), of M/s. V. Suresh Associates, Practising Company Secretaries, Chennai, as the Scrutinizer to conduct the postal ballot process in a fair and transparent manner.

Shareholder Information

Shareholders whose names appear in the Register of Members or List of Beneficial Owners as on the cut-off date and have registered email addresses will receive the postal ballot notice electronically. The notice is also available on the company's website at www.neelamalaiagro.com and on the BSE website. Members who have not registered their email addresses are requested to do so with the company's Registrar and Transfer Agent or their respective Depository Participants.