Meta Infotech Limited has issued a postal ballot notice dated May 4, 2026, dispatched on May 6, 2026, seeking the consent of its members for three special resolutions pursuant to Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The notice has been sent electronically to all members whose names appeared in the Register of Members or List of Beneficial Owners as on the cut-off date of May 5, 2026, and who had registered their email addresses with the Company, KFin Technologies Limited (RTA), or the depositories NSDL and CDSL. In continuation of the dispatch intimation, the Company published a newspaper advertisement on May 7, 2026, confirming completion of dispatch of the postal ballot notice and e-voting related information.
Newspaper Advertisement Published
Pursuant to Regulation 30 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, Meta Infotech published the postal ballot notice advertisement on May 7, 2026 in the following newspapers:
| Sr. No. |
Publication |
Language |
| 1 |
Active Times |
English |
| 2 |
Business Standard |
English |
| 3 |
Pratahkal |
Marathi |
The Company noted that the advertisement published in Business Standard (English) was inadvertently printed in Marathi language due to an error at the end of the newspaper vendor. The newspaper edition is English; however, the language of the advertisement was incorrectly published. The matter has been taken up with the concerned vendor to avoid recurrence of such error in future. All other details contained in the advertisements remain unchanged.
Resolutions Proposed for Member Approval
The postal ballot covers three special resolutions, as detailed below:
| Sr. No. |
Resolution |
Type |
| 1 |
Alteration of the Articles of Association of the Company |
Special |
| 2 |
Approval of Meta Infotech Limited ESOP Scheme 2026 |
Special |
| 3 |
Approval of issue of not more than 5% of paid-up share capital as on 31.03.2026 i.e. upto 9,44,070 options under ESOP Scheme over the period of 5 years to Mr. Ambrish Deshpande, COO/CRO |
Special |
The first resolution seeks to amend the Articles of Association by inserting a new Clause 41 related to ESOP provisions, which is a prerequisite for implementing any employee stock option scheme under Section 14 of the Companies Act, 2013. The Board has noted that no directors or Key Managerial Personnel or their relatives hold any financial interest in this resolution.
META ESOP Scheme 2026: Key Features
The second resolution proposes the approval of the Meta Infotech Limited ESOP Scheme 2026, under which the Board is authorised to grant, in one or more tranches, options exercisable into not more than 18,88,140 equity shares of face value of Rs. 10/- each. The scheme will be administered directly by the Nomination and Remuneration Committee and involves a fresh issue of shares by the Company. Key salient features of the scheme are outlined below:
| Parameter |
Details |
| Total Options Available |
Not more than 18,88,140 options |
| Face Value per Share |
Rs. 10/- each |
| Exercise Price |
Face value of the share i.e. Rs. 10/- (subject to corporate action adjustments) |
| Vesting Period |
Minimum 1 year, maximum 5 years from date of grant |
| Exercise Period |
Maximum 2 years from relevant date of vesting |
| Mode of Administration |
Direct route via Nomination and Remuneration Committee |
| Nature of Issue |
New issue of shares by the Company |
| Lock-in Period |
No mandatory lock-in; Board/Committee may impose in specific cases |
Eligible participants include all employees (including contractual employees) working in India or outside India, and directors who are not promoters or independent directors. Promoters, promoter group members, and directors holding more than 10% of outstanding equity shares are excluded from participation.
Grant of Options to COO/CRO Ambrish Deshpande
The third resolution seeks separate member approval — as required under Regulation 6(3) of the SEBI (Share Based Employee Benefits and Sweat Equity) Regulations, 2021 — for the grant of options to a single identified employee. The Board and Nomination and Remuneration Committee have recommended the issue of up to 9,44,070 options (equivalent to 9,44,070 equity shares) to Mr. Ambrish Deshpande, COO/CRO, over a period of 5 years. This represents not more than 5% of the paid-up share capital of the Company as on 31.03.2026. The options are exercisable at the face value of Rs. 10/- each and the equity shares so allotted shall rank pari-passu with existing shares of the Company.
E-Voting Schedule and Process
The Company has engaged NSDL as the authorised agency for remote e-voting. Members can cast their votes only through the electronic mode; physical postal ballot forms are not being sent. The e-voting schedule is as follows:
| Event |
Date and Time |
| Commencement of e-Voting |
Thursday, May 7, 2026 at 9:00 a.m. IST |
| End of e-Voting |
Friday, June 5, 2026 at 5:00 p.m. IST |
| Declaration of Results |
On or before Saturday, June 6, 2026 |
Ms. Riddhi Krunal Shah (ACS No. 20168, CP No. 17035), Practicing Company Secretary, Mumbai, has been appointed as the Scrutinizer to conduct the postal ballot process in a fair and transparent manner, as per the Board's decision at its meeting held on August 28, 2025. The results will be communicated to BSE Limited and published on the Company's website at www.metainfotech.com , on the BSE website at www.bseindia.com , and on NSDL's website at https://evoting.nsdl.com . The postal ballot notice has been signed by Mansi Sheth, Company Secretary and Compliance Officer (Membership No. A28359), from the Company's registered office at Unit 118/119, First Floor, Ackruti Star, MIDC, Andheri (E), Mumbai – 400 093.
Source: None/Company/INE162901016/ee7943bd-a737-4dd2-b4a0-5c7e4b2772d4.pdf
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