Kalpa Commercial Limited held its 41st Annual General Meeting (AGM) on September 28, 2026, approving key governance changes including the adoption of a new Memorandum of Association (MOA) and Articles of Association (AOA).

The meeting, conducted in physical mode at the company's registered office in Delhi, commenced at 10:00 am and concluded at 10:10 am. Ishant Malhotra, Managing Director, chaired the session. The resolutions were passed via poll voting, with remote e-voting available from September 25 to September 27, 2026.

Governance updates approved

Shareholders approved the adoption of a new set of MOA and AOA to align the company’s constitutional documents with the provisions of the Companies Act, 2013. This move ensures compliance with current statutory requirements for corporate governance.

Additionally, the meeting addressed auditor appointments. Members approved the appointment of M/s. ACA and Associates, Chartered Accountants, as statutory auditors to fill a casual vacancy. The same firm was also approved as the statutory auditor for the ordinary business agenda item.

Board composition changes

The AGM also considered the appointment of Shruti Sethi as an Independent Director. This addition aims to strengthen the board’s independent oversight capabilities.

Voting and compliance details

Prakash Chander, Proprietor of M/s Prakash Chander & Associates, served as the Scrutinizer for the poll voting process. Himani Sharma, Company Secretary and Compliance Officer, confirmed that the requisite quorum was present as per the Companies Act, 2013 and Secretarial Standard-2 (SS-2).

The results of the e-voting will be disclosed on the websites of the company, NSDL, and stock exchanges within two working days of the conclusion of the meeting. The document notes that these proceedings do not constitute the official minutes of the AGM.

Kalpa Commercial has dispatched letters containing web-links to its Annual Report for FY26 and the notice for its 41st Annual General Meeting to shareholders who have not registered their email addresses.

The company issued these communications pursuant to Regulation 36(1)(b) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. This regulatory requirement mandates that listed entities provide electronic access details to members who do not have email IDs registered with the company, its Registrar and Transfer Agent (RTA), or depository participants.

Meeting Details

The 41st Annual General Meeting is scheduled to be held in physical mode on September 28, 2026, at 10:00 am. The venue is the company’s registered office located at 1st Floor, 984, Pocket C, IFC Ghazipur, Delhi.

Shareholders can access the complete Annual Report and the Explanatory Statement via the company’s website. The specific paths provided are:

• AGM Notice: https://www.kalpacommercialltd.com/annual-general-meeting
• Annual Report: https://www.kalpacommercialltd.com/annual-reports

The cut-off date for determining eligibility for this postal dispatch was September 22, 2026. Members holding securities in physical mode were targeted if their KYC details were not updated by this date.

Regulatory Compliance and KYC Updates

The letter also serves as a reminder regarding SEBI Master Circular No. SEBI/HO/MIRSD/POD-1/P/CIR/2024/37 dated May 7, 2024. The circular mandates that all listed companies record PAN, address with PIN code, mobile number, bank account details, specimen signature, and nomination choice for shareholders holding physical securities.

While updating an email ID is optional, the company requests security holders to register one to avail online services. Crucially, the SEBI circular stipulates that folios lacking updated PAN, nomination, contact details, bank account information, or specimen signatures will only be eligible for payments—including dividends, interest, or redemption—through electronic mode effective from April 1, 2024.

What the Numbers Show

This disclosure highlights a continued reliance on physical shareholding among a segment of Kalpa Commercial’s investor base. The necessity to issue postal letters for digital document access indicates that a portion of the shareholder base remains unconnected to electronic communication channels, requiring the company to maintain dual-mode compliance processes despite regulatory pushes toward dematerialization.