H.M. Electro Mech Limited has submitted the voting results and scrutinizer's report for its 8th Annual General Meeting held on September 28, 2026, to the BSE. All ten resolutions proposed in the meeting notice were passed unanimously with requisite majority.

The company confirmed that the resolutions contained in the notice dated September 3, 2026, were passed during the meeting conducted from 12:30 pm to 12:40 pm at the registered office in Ahmedabad. The submission complies with Regulation 44 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

Voting participation and scrutiny details

The meeting recorded a total of 19 members participating in the poll, representing 1,01,85,200 shares. This constituted approximately 74.35% of the total outstanding shares of 1,36,99,200 as on the record date of September 25, 2026. The remaining shares were held by promoters who did not vote or by public shareholders who did not participate.

Darshan Kinkhabwala, a Practicing Company Secretary from Kinkhabwala & Associates, served as the scrutinizer. The report noted that no invalid votes were cast during the polling process. As the company is listed on the SME Platform of BSE EMERGE, e-voting provisions were not applicable, and voting was conducted through physical ballot papers.

Resolution outcomes

All ordinary and special resolutions received 100% votes in favour and 0% against. The key approvals included:

• Adoption of audited financial statements for FY26
• Re-appointment of directors retiring by rotation: Mahendra Ramabhai Patel and Harshal Mahendra Patel
• Regularization of Jay Dineshkumar Shah as Non-Executive Independent Director
• Re-appointment of Dipak Padmakant Pandya as Chairman and Managing Director (Special Resolution)
• Re-appointment of Mahendra Ramabhai Patel as Whole Time Director (Special Resolution)
• Re-appointment of Mita Dipak Pandya as Whole Time Director (Special Resolution)
• Alteration of Articles of Association (Special Resolution)
• Approval of material related party transactions with Nitin Patel & Co. and Twinsag Enterprise LLP

Related party transactions approval

Shareholders approved material related party transactions with two entities. For these specific resolutions, promoter group members abstained from voting due to their interest in the agenda items. Consequently, only public non-institutional shareholders voted, casting 57,600 votes in favour for each transaction, resulting in a unanimous pass among eligible voters.

The Secretarial Audit Report for FY26 recorded nil qualifications. No queries were received from members regarding accounts or financial statements prior to the meeting.

H.M. Electro Mech Limited has scheduled its eighth annual general meeting for September 28, 2026, at 12:30 pm. The meeting will be held at its registered office in Ahmedabad to transact ordinary and special business.

The agenda includes the adoption of audited financial statements for the year ended March 31, 2026, alongside several key governance resolutions. Shareholders will vote on the re-appointment of three existing directors and the regularization of a new independent director.

Board Appointments and Re-appointments

The meeting seeks shareholder approval for the following board-level changes:

• Re-appointment of Rotating Directors: Mr. Mahendra Ramabhai Patel and Mr. Harshal Mahendra Patel retire by rotation and offer themselves for re-appointment as Whole Time Directors.
• Regularization of Independent Director: Mr. Jay Dineshkumar Shah, appointed as an Additional Director on January 1, 2026, will be regularized as a Non-Executive Independent Director for a five-year term.
• Re-appointment of Managing Director: Mr. Dipak Padmakant Pandya will be re-appointed as Chairman and Managing Director for three years, effective January 29, 2027.
• Re-appointment of Whole Time Directors: Mr. Mahendra Ramabhai Patel and Mrs. Mita Dipak Pandya will be re-appointed as Whole Time Directors for three-year terms effective January 29, 2027, and June 11, 2027, respectively.

Corporate Governance Changes

Shareholders will consider a special resolution to alter the Articles of Association. The amendment introduces a new clause allowing members to waive or forgo their right to receive interim or final dividends for any financial year. This waiver becomes irrevocable after the record date fixed for determining dividend entitlements.

Related Party Transactions

The board seeks approval for two material related-party transactions under Regulation 23 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015:

Nitin Patel & Co. is linked to Nitin Dhorajiya, the company's Chief Financial Officer. Twinsag Enterprise LLP is linked to promoter Twinkal Paneliya. The Audit Committee has approved these transactions, confirming they are at arm’s length and in the ordinary course of business.

Meeting Logistics

The record date for voting eligibility is September 25, 2026. Members holding shares on this date are entitled to vote. The notice and annual report are available electronically on the company website. M/s. Kinkhabwala & Associates has been appointed as the scrutinizer for the poll process.