Gem Aromatics Limited will convene its 29th Annual General Meeting (AGM) on Wednesday, August 19, 2026, via Video Conferencing (VC) or Other Audio-Visual Means (OAVM). The meeting, scheduled for 11:30 A.M. (IST), aims to transact ordinary business including the adoption of financial statements for FY26 and special business involving key governance appointments. Shareholders are advised to register their email addresses with depositories to receive future communications digitally and ensure voting eligibility.

The company dispatched electronic copies of the Annual Report and AGM notice on July 28, 2026, to members registered with KFin Technologies Limited, its Registrar and Share Transfer Agent (RTA). Pursuant to Regulation 36(1)(b) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, physical letters containing weblinks were sent to shareholders without registered email IDs as of July 24, 2026. The newspaper advertisement intimating the completion of dispatch was published on July 29, 2026, in Financial Express and Mumbai Lakshadeep.

Governance Agenda and Director Appointments

The Board has proposed several resolutions for shareholder approval at the AGM. Key items include the regularization of Dinesh Vasu Thekkepanakkal as Whole-Time Director and Nandan Narula as Independent Director for five-year terms commencing May 21, 2026. Additionally, the company seeks consent for consultancy fees for Shrenik Kishorbhai Vora up to ₹ 25,00,000 per annum.

Salary caps for existing Whole-Time Directors require shareholder consent. The proposed remuneration limits are detailed below:

Auditor Ratification and Compliance

The AGM agenda includes the appointment of M/s. Y. R. Doshi & Associates as Cost Auditors and M/s. N. L. Bhatia & Associates as Secretarial Auditors. These appointments align with statutory requirements under the Companies Act, 2013. Akshita Deepak Gohil, Company Secretary & Compliance Officer, signed the disclosure filed with BSE Limited and National Stock Exchange of India Limited.

E-Voting Process and Deadlines

Shareholders holding shares as of the cut-off date, August 12, 2026, are eligible to vote. Remote e-voting is facilitated by National Securities Depository Limited (NSDL) and will be active from Friday, August 14, 2026, at 9:00 A.M. IST, until Tuesday, August 18, 2026, at 5:00 P.M. IST. Members who vote remotely can attend the AGM but cannot vote again during the meeting. Those who have not voted remotely may cast their votes during the VC session.

Gem Aromatics promoters, including Kaksha Vipul Parekh, Vipul Parekh, and Yash Parekh, declared that no shares were encumbered directly or indirectly during the financial year 2025-26. The disclosure, submitted to BSE Limited and National Stock Exchange of India Limited, confirms compliance with Regulation 31(4) of SEBI (Substantial Acquisition of Shares and Takeovers) Regulations, 2011. The declaration covers the promoters and the promoter group, including Persons Acting in Concert.

The filing was signed by Vipul Parekh, Promoter and Whole-Time Director; Kaksha Parekh, Promoter, Whole-Time Director & CFO; and Yash Parekh, Promoter, Managing Director & CEO. Vipul Parekh also signed on behalf of the Parekh Family Trust. The document was addressed to the Audit Committee of Gem Aromatics and the stock exchanges on April 06, 2026.

Promoter Group Details

The declaration included an annexure listing the promoter group members and their shareholding details. The table below outlines the shareholding for specified entities within the group.