Eco Recycling Limited shareholders approved the appointment of PCS Vaishali Vaishnav as the company's Secretarial Auditor for a five-year term during its 32nd Annual General Meeting held on September 28, 2026.

The appointment, mandated by Regulation 24A of the SEBI Listing Regulations, covers a fixed term of 5 consecutive financial years running from FY26 to FY30. The decision was ratified by shareholders attending the meeting via Video Conferencing, which was also attended by 35 members.

Governance and Compliance Updates

The Company Secretary informed members that the Statutory Auditors' Report contained no qualifications or adverse observations regarding financial transactions or the company's functioning. The meeting complied with SEBI Listing Regulations and MCA circulars permitting virtual participation.

Directors present included B K Soni (Chairperson), CA Uttam Prakash Agrawal (Audit Committee Chair), and Dr. Sandip Chatterjee (NRC and SRC Chair). Representatives from the Statutory, Secretarial, and Internal Audit teams were also in attendance. Chairman B K Soni addressed shareholders, emphasizing the company's resilient response to regulatory challenges and its dedication to serving underserved communities across India. He also highlighted recent developments regarding the company's stocks, which were permitted to trade by the National Stock Exchange vide circular dated August 14, 2026.

Key Agenda Items and Resolutions

The Board sought shareholder approval on five ordinary resolutions, covering financial statements, dividends, and director appointments. The e-voting results are expected to be declared within two working days of the meeting's conclusion.

Details of Secretarial Auditor Appointment

PCS Vaishali Vaishnav is a qualified member of the Institute of Company Secretaries of India (ICSI) with membership number A71451. She holds a Certificate of Practice (COP 28671) and a Peer Review Certificate, possessing rich experience in secretarial compliance management and corporate governance.

The company disclosed that PCS Vaishali Vaishnav is not related to any Director, Key Managerial Personnel, or Promoter of the Company. The appointment was made in continuation of the corporate intimation dated March 21, 2026, to comply with regulatory requirements.

Eco Recycling Limited has fixed Friday, September 18, 2026, as the record date for determining eligibility for its final dividend for FY26. The Board recommended a payout of ₹1 per equity share, subject to shareholder approval at the upcoming Annual General Meeting.

The company scheduled its 32nd AGM for Monday, September 28, 2026. The meeting will be conducted through video conferencing or other audio-visual means. Remote e-voting will commence on Thursday, September 24, 2026, at 9:00 am and conclude on Sunday, September 27, 2026, at 5:00 pm. The cut-off date for voting eligibility is Monday, September 21, 2026.

Key Dates and Voting

Shareholders must hold shares as of the record date to be eligible for the dividend and voting rights. Bigshare Services Private Limited has been appointed to facilitate the e-voting process.

Shareholder Compliance Updates

In compliance with SEBI master circulars dated May 7, 2024, and June 10, 2024, holders of physical securities are required to update their KYC details, including PAN, contact information, bank account details, and nomination choices, with the Registrar and Share Transfer Agent (RTA). Failure to update these details may result in the RTA withholding service requests.

The company has discontinued physical dividend warrants pursuant to SEBI (LODR) Fifth Amendment Regulations, 2025. Dividends will be paid exclusively via electronic modes (NEFT/RTGS/ECS). Shareholders holding physical shares must submit Form ISR-1 to Bigshare Services Private Limited with updated bank details, including IFSC and MICR codes, before the record date to avoid delays in credit. Those holding shares in electronic form must ensure updates are done with their respective Depository Participants.

Additionally, a special window for re-lodgement and fresh lodgement of physical share transfer requests for transactions occurring prior to April 1, 2019, remains open until February 4, 2027. Valid requests will be processed strictly via transfer-cum-dematerialisation mode into the transferee's demat account, subject to a mandatory one-year lock-in period from the transfer date.

Tax Deduction at Source (TDS) Guidelines

The dividend is taxable in the hands of shareholders under the Income Tax Act, 2025. The company will deduct TDS based on data available from depositories and the RTA as of the record date.

For Resident Shareholders

• Tax will be deducted at 10% if a valid PAN is registered.
• If the shareholder is a specified person, has an inoperative PAN, or has not registered a valid PAN, TDS will be deducted at 20%.
• No TDS applies if the aggregate dividend distributed to a resident individual does not exceed ₹10,000 during the financial year.
• Shareholders claiming exemption or lower tax rates must submit self-declarations along with supporting documents by September 25, 2026. This includes entities such as insurance companies, mutual funds, AIFs, and trusts.
• Failure to link PAN with Aadhaar will result in the PAN being deemed inoperative, triggering the higher 20% TDS rate.

For Non-Resident Shareholders

• Standard withholding tax rate is 20% (plus applicable surcharge and cess).
• Shareholders may avail benefits under the Double Tax Avoidance Agreement (DTAA) if more beneficial. This requires submission of a Tax Residence Certificate (TRC), Form 41, and other prescribed declarations by September 25, 2026.
• Specific rates apply for certain entities:
  • AIF Category III (IFSC): 10% (plus surcharge and cess)
  • Sovereign Wealth/Pension Funds: NIL (subject to notification)
  • FPI Category I: 10% (plus surcharge and cess) with valid PAN

Shareholders are advised to submit all necessary documents via email to shwetas@bigshareonline.com or through the RTA portal before the deadline to ensure correct tax deduction. The company will not entertain requests for revision of TDS returns post-deduction.

Source: https://lodr-files.dhan.co/lodr-inputs/Company/INE316A01038/3c7edf31-9636-4a4e-811d-5ee24d632238.pdf