Cybertech Systems and Software Limited has successfully concluded its postal ballot process, announcing results on March 26, 2026, for a special resolution concerning executive compensation. The company conducted the voting process entirely through remote e-voting in compliance with regulatory guidelines.

Postal Ballot Resolution Details

The postal ballot focused on a single special resolution regarding the payment of incentive to Mr. Ramasubramanian Sankaran (DIN: 05250841), Executive Director of the company. The resolution required special majority approval from shareholders and was not considered to have promoter group interest.

Voting Results and Participation

The postal ballot witnessed significant shareholder participation across different categories. The voting process was conducted exclusively through remote e-voting, with no physical polling or traditional postal ballot forms used.

Resolution Outcome

The special resolution was passed with overwhelming support from shareholders. Out of total valid votes of 18,230,327 shares, 18,170,169 shares (99.67%) voted in favor while only 60,158 shares (0.33%) voted against the resolution.

Key voting statistics:

• Total valid e-votes: 79 voters
• Shares representing favor votes: 18,170,169 (99.67%)
• Shares representing against votes: 60,158 (0.33%)
• Overall voting participation: 58.56% of total shareholding

Process and Compliance

The postal ballot was conducted under the supervision of Vishwanath, Practising Company Secretary from Sharma and Trivedi LLP, who served as the appointed Scrutinizer. The process followed all regulatory requirements including:

• Voting Period: February 24, 2026 (9:00 AM) to March 25, 2026 (5:00 PM)
• Record Date: February 20, 2026
• Advertisement: Published in Financial Express (English) and Mumbai Lakshadeep (Marathi) on February 23, 2026
• Digital Platform: MUFG Intime India Private Limited's remote e-voting system

The company dispatched postal ballot notices electronically to shareholders with registered email addresses, following MCA circulars that permit digital-only communication. Mr. S. Ramasubramanian, holding 202,531 equity shares and being interested in the resolution, abstained from voting as required by governance norms.

Regulatory Filings

Cybertech Systems has submitted the voting results and scrutinizer's report to BSE Limited and National Stock Exchange of India Limited in compliance with Regulation 44(3) of SEBI Listing Regulations. The complete results and documentation are also available on the company's investor website for stakeholder reference.

CyberTech Systems & Software Limited has announced a postal ballot process to seek shareholder approval for an executive incentive proposal. The company issued the postal ballot notice on February 11, 2026, addressing a special resolution regarding additional compensation for its Executive Director.

Executive Incentive Proposal

The postal ballot seeks approval for an annual incentive payment to Mr. Ramasubramanian Sankaran (DIN: 05350841), Executive Director of the company. The Board of Directors, based on recommendations from the Audit Committee and Nomination and Remuneration Committee, approved this proposal at their February 11, 2026 meeting.

The incentive shall be payable at the discretion of the Chairman, in accordance with applicable foreign exchange laws and accounting practices. In case of inadequacy or absence of profits in any financial year, the incentive will be paid in accordance with Schedule V of the Companies Act, 2013.

Voting Schedule and Process

The company has established a comprehensive timeline for the postal ballot process, with all voting conducted through remote e-voting only.

Shareholders whose names appear in the Register of Members or Register of Beneficial Owners as on the cut-off date will be entitled to vote. The company is sending the postal ballot notice exclusively through electronic mode to members who have registered their email addresses with the company, registrar, or depositories.

Regulatory Compliance and Governance

The proposed incentive payment constitutes a Related Party Transaction under Section 188 of the Companies Act, 2013, as Mr. Ramasubramanian Sankaran serves as an Executive Director. Consequently, the company requires shareholder approval through a Special Resolution as mandated by the Act.

The company has appointed M/s Sharma and Trivedi LLP, Practicing Company Secretaries (LLPIN: AAW-6850), Mumbai, as scrutinizers for the postal ballot process. MUFG Intime India Private Limited has been engaged to provide the remote e-voting facility to all shareholders.

Voting Instructions and Support

The postal ballot notice includes comprehensive voting instructions for different categories of shareholders:

• Individual shareholders with NSDL demat accounts: Multiple login methods including OTP-based login, IDeAS facility, and direct e-voting website access
• Individual shareholders with CDSL demat accounts: Access through CDSL e-voting page and Easi/Easiest facility
• Physical mode shareholders: Registration and voting through InstaVote platform
• Institutional shareholders: Specialized process for custodians, corporate bodies, and mutual funds

The results of the postal ballot, along with the Scrutinizer's Report, will be made available on the company's website at https://cybertech.com/ under the 'Investor Relations' section, as well as on the websites of NSE, BSE, and MUFG Intime India Private Limited.