BITS Limited has scheduled its 34th Annual General Meeting (AGM) for Sunday, September 27, 2026, at 2:30 pm via Video Conferencing (VC) or Other Audio Visual Means (OAVM). The company also issued a fresh intimation regarding the dispatch of the FY26 Annual Report and requested shareholders to update their KYC and PAN details.

AGM details

The meeting will cover the annual report for FY26. BITS Limited has dispatched the 34th Annual Report, including the AGM notice, to all shareholders through electronic mode. The annual report and AGM notice are also available on the company's website. For members who have not registered their e-mail addresses with the Company, Depositories, Depository Participants, or RTA, the company has sent a letter through post providing a web-link and the path of the Annual Report 2025-26, in compliance with Regulation 36(1)(b) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

Key agenda items

Beyond the adoption of financial statements, the AGM will address two significant corporate governance matters:

1. Appointment of Statutory Auditors: Shareholders will vote to appoint M/s P R P A & Company LLP (FRN: N500344) as statutory auditors for a five-year term, replacing R.C. Chaddha & Co., who resigned due to pre-occupation. The appointment covers the period from the conclusion of the 34th AGM until the 39th AGM.
2. Amendment to Memorandum of Association: A special resolution seeks shareholder approval to alter Clause III(B) of the MoA. The company proposes inserting new sub-clauses 9 and 10 to expand its object clause, enabling it to carry out business related to manufacturing, trading, importing, exporting, and dealing in industrial, engineering, agricultural, construction, mining, electrical, mechanical, and automation machinery, plant, equipment, and related components.

Shareholder KYC and PAN update request

The Securities and Exchange Board of India (SEBI), vide Master Circular No. HO/38/13/(4)2026-MIRSD-POD/I/4298/2026 dated February 6, 2026, has made it mandatory for security holders holding shares in physical form to furnish or update PAN, e-mail address, mobile number, signature, and bank account details with the Company’s RTA or the Company. Shareholders who have not updated these details shall not be eligible to lodge grievances or avail any service request from the Company’s RTA.

Shareholders are requested to furnish valid PAN and KYC details using the forms notified by SEBI:

Shareholders holding shares in physical mode are requested to follow the procedure notified by SEBI regarding updation of PAN, KYC details, and nomination immediately. These forms can be downloaded from the website of the RTA, MAS Services Limited.

Key meeting information

The notice and annual report have been filed with BSE Limited and uploaded on the company's website for shareholder access.

Bits Limited has appointed M/S P R P A & Company LLP as its new statutory auditor, subject to shareholder approval. The board also scheduled its 34th Annual General Meeting for September 27, 2026, and proposed altering the company’s Memorandum of Association.

The board meeting held on August 27, 2026, addressed several key corporate governance matters. The appointment of the new auditor fills a casual vacancy arising from the resignation of the previous firm, M/s R C Chaddha & Co.

Auditor Appointment Details

The board approved the engagement of M/S P R P A & Company LLP, a firm of Chartered Accountants registered with the Institute of Chartered Accountants of India (ICAI). The firm holds Peer Review Certificate No. 022402 and possesses experience in statutory audits, taxation, corporate advisory, and assurance services.

The term will commence from the date of shareholders' approval at the ensuing 34th AGM and continue until the conclusion of the 39th Annual General Meeting, or as otherwise approved under the Companies Act, 2013.

Annual General Meeting Schedule

The company fixed September 27, 2026, at 2:30 pm for its 34th AGM. The meeting will be conducted through Video Conferencing or Other Audio-Visual Means. Shareholders can exercise their voting rights via e-voting between September 24, 2026, at 9:00 am and September 26, 2026, at 5:00 pm.

Ms. Pritika Nagi, Company Secretary in Practice, has been appointed as the scrutinizer for e-voting. The Register of Members and Share Transfer Books will remain closed from September 21, 2026, to September 27, 2026, inclusive.

Alteration in Memorandum of Association

The board proposed altering Clause III (B) of the Memorandum of Association to expand the company’s main objects. The amendment seeks to insert two new sub-clauses allowing the business of manufacturing, assembling, and dealing in industrial, engineering, agricultural, construction, mining, electrical, mechanical, and automation machinery, plant, and equipment.

The second proposed clause permits the company to act as importers, exporters, retailers, traders, distributors, dealers, stockists, commission agents, representatives, suppliers, and merchants of electrical, electronic, electromechanical, and electro-technical components, parts, accessories, equipment, and related products. These changes require shareholder approval and other statutory and regulatory clearances.