Bits Limited held its 34th Annual General Meeting on September 27, 2026, through video conferencing. The meeting focused on adopting the standalone and consolidated financial statements for the fiscal year ended March 31, 2026.

The board also addressed the re-appointment of Managing Director Omprakash Ramashankar Pathak and the appointment of M/s P R P A&Company LLP as the new statutory auditors for a five-year term. A special resolution was proposed to alter the object clause of the company's Memorandum of Association.

Meeting proceedings and attendance

The meeting commenced at 2:30 pm and concluded at 2:59 pm. Chairman Ankit Rathi welcomed members and briefed them on the financial performance for FY26. The requisite quorum was present, with 35 members participating via video conference and other audio-visual means.

Key personnel present included:

• Ankit Rathi: Chairman and Chairman of Stakeholders' Relationship Committee
• Omprakash Ramashankar Pathak: Managing Director
• Rajni: Independent Director and Chairman of Audit Committee
• Rolita Gupta: Independent Director
• Surendra Singh Tangar: Company Secretary & Compliance Officer
• Nidhi Parashar: Chief Financial Officer

Pritika Nagi of M/s. Pritika Nagi & Associates served as the scrutinizer for the voting process.

Resolutions transacted

The shareholders considered and adopted the audited financial statements for FY26 along with the Directors' and Auditors' reports. The following ordinary resolutions were passed:

1. Adoption of Standalone & Consolidated Audited Financial Statements for FY26.
2. Re-appointment of Omprakash Ramashankar Pathak as director retiring by rotation.
3. Appointment of M/s P R P A&Company LLP as statutory auditors for five years.

A special resolution was also taken up regarding the alteration of the Object Clause in the Memorandum of Association.

Voting mechanism

Remote e-voting was available from September 24, 2026, at 9:00 am to September 26, 2026, at 5:00 pm. Members attending the meeting who had not voted remotely were given an additional 15-minute window to cast their votes during the session. The results are scheduled to be announced within the stipulated time and displayed on the company's website.

BITS Limited has scheduled its 34th Annual General Meeting (AGM) for Sunday, September 27, 2026, at 2:30 pm via Video Conferencing (VC) or Other Audio Visual Means (OAVM). The company also issued a fresh intimation regarding the dispatch of the FY26 Annual Report and requested shareholders to update their KYC and PAN details.

AGM details

The meeting will cover the annual report for FY26. BITS Limited has dispatched the 34th Annual Report, including the AGM notice, to all shareholders through electronic mode. The annual report and AGM notice are also available on the company's website. For members who have not registered their e-mail addresses with the Company, Depositories, Depository Participants, or RTA, the company has sent a letter through post providing a web-link and the path of the Annual Report 2025-26, in compliance with Regulation 36(1)(b) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

Key agenda items

Beyond the adoption of financial statements, the AGM will address two significant corporate governance matters:

1. Appointment of Statutory Auditors: Shareholders will vote to appoint M/s P R P A & Company LLP (FRN: N500344) as statutory auditors for a five-year term, replacing R.C. Chaddha & Co., who resigned due to pre-occupation. The appointment covers the period from the conclusion of the 34th AGM until the 39th AGM.
2. Amendment to Memorandum of Association: A special resolution seeks shareholder approval to alter Clause III(B) of the MoA. The company proposes inserting new sub-clauses 9 and 10 to expand its object clause, enabling it to carry out business related to manufacturing, trading, importing, exporting, and dealing in industrial, engineering, agricultural, construction, mining, electrical, mechanical, and automation machinery, plant, equipment, and related components.

Shareholder KYC and PAN update request

The Securities and Exchange Board of India (SEBI), vide Master Circular No. HO/38/13/(4)2026-MIRSD-POD/I/4298/2026 dated February 6, 2026, has made it mandatory for security holders holding shares in physical form to furnish or update PAN, e-mail address, mobile number, signature, and bank account details with the Company’s RTA or the Company. Shareholders who have not updated these details shall not be eligible to lodge grievances or avail any service request from the Company’s RTA.

Shareholders are requested to furnish valid PAN and KYC details using the forms notified by SEBI:

Shareholders holding shares in physical mode are requested to follow the procedure notified by SEBI regarding updation of PAN, KYC details, and nomination immediately. These forms can be downloaded from the website of the RTA, MAS Services Limited.

Key meeting information

The notice and annual report have been filed with BSE Limited and uploaded on the company's website for shareholder access.