Benares Hotels Limited will conduct its 55th Annual General Meeting (AGM) on Thursday, July 23, 2026, at 3:00 p.m. (IST) through Video Conferencing and Other Audio-Visual Means. The meeting will be held to transact the business set out in the notice convening the AGM. The facility is being provided by National Securities Depository Limited (NSDL).

The Board of Directors, at its meeting held on April 29, 2026, recommended a dividend of Rs. 25 per Equity Share of Rs. 10 each (250%) for the Financial Year ended March 31, 2026. If declared at the AGM, the dividend will be paid subject to the deduction of tax at source (TDS) on and from Monday, August 3, 2026, via electronic mode only.

The Board has fixed Thursday, July 16, 2026, as the Record Date to determine the members entitled to receive the dividend for FY 2025-26, pending approval at the AGM. Members are requested to ensure their bank details and KYC compliance are updated with the Company or Registrar and Transfer Agents to facilitate dividend payments.

In compliance with Ministry of Corporate Affairs and SEBI circulars, the requirement to send physical copies of the Annual Report has been dispensed with. The Notice of the 55th AGM and the Annual Report for FY 2025-26 will be sent electronically to members with registered email addresses. Members who have not registered their email addresses must do so before 5:00 p.m. on Friday, July 10, 2026, to receive the notice and login credentials for e-voting.

The Company has also provided a remote e-voting facility through NSDL before and during the AGM. Detailed instructions for joining the meeting and the e-voting process will be provided in the notes to the Notice of the AGM. The Notice and Annual Report are available on the Company’s website and the BSE website.

Benares Hotels Limited has outlined the procedure for tax deduction at source (TDS) on dividend income for the financial year 2026-27, requiring shareholders to comply with specific formalities under the Income Tax Act, 2025. The company communicated that dividend income is taxable in the hands of shareholders and detailed the necessary declarations to ensure appropriate tax withholding. Shareholders must submit relevant forms to the company, its Registrar and Transfer Agent (RTA), or depositories to facilitate correct tax deduction.

The company specified that shareholders seeking to receive income without tax deduction must file Form No. 121 under section 393(6) of the Income Tax Act. This declaration requires the declarant to certify that their estimated total income for the tax year will be nil and that the income does not exceed the maximum amount not chargeable to tax. The form mandates details such as the declarant's name, address, Permanent Account Number (PAN), residential status, and the nature of income.

Additionally, Benares Hotels requires declarations from specific entities to verify their exemption status. Insurance companies, mutual funds, Alternative Investment Funds (AIFs), recognized provident funds, the New Pension System Trust, and business trusts must declare their category and beneficial ownership. These entities must provide self-attested copies of their PAN cards and registration certificates to validate their exemption from withholding tax under section 393 of the Act.

For shareholders residing outside India, the company has mandated a certification process to determine tax liability under section 393. These shareholders must confirm their tax residency status, eligibility for benefits under the relevant Double Tax Avoidance Agreement (DTAA), and the absence of a Permanent Establishment (PE) in India. They must also furnish a valid Tax Residency Certificate (TRC) and details of e-Form 41 filed on the income tax e-filing portal.

The company also instructed stock brokers or intermediaries holding shares on behalf of beneficial shareholders to provide a declaration under Rule 203 of the Income Tax Rules, 2026. This declaration certifies the details of the beneficial shareholders to ensure the TDS certificate is issued in their favour. Benares Hotels Limited has made these procedures available on its website for shareholder reference.