AFCOM Holdings Limited has announced a postal ballot notice for shareholder approval regarding the appointment of secretarial auditors. The company seeks approval for appointing M/s. S.A.E. & Associates LLP as secretarial auditors for a term of five consecutive years, demonstrating its commitment to regulatory compliance and corporate governance standards.

Postal Ballot Schedule and Process

The company has established a comprehensive timeline for the postal ballot process, with all voting to be conducted through electronic means only. The detailed schedule provides clear guidance for shareholders participating in the voting process.

Proposed Secretarial Auditor Details

The board has recommended M/s. S.A.E. & Associates LLP for appointment as secretarial auditors based on comprehensive evaluation criteria. The firm brings significant expertise and credentials to support the company's compliance requirements.

The firm offers comprehensive professional services including corporate laws, SEBI regulations, FEMA regulations, secretarial audits, due diligence audits, and compliance audits. The board's recommendation follows evaluation of multiple parameters including capability, audit experience, market reputation, clientele profile, technical expertise, and governance standards.

E-Voting Process and Shareholder Guidelines

In compliance with Ministry of Corporate Affairs circulars, the company is conducting the postal ballot entirely through electronic means. The notice has been sent only in electronic form to shareholders whose email addresses are registered with the company, registrar, or depository participants as on the cut-off date of April 03, 2026.

National Securities Depository Limited (NSDL) has been engaged to provide the e-voting facility. Shareholders can access the voting platform through multiple methods including direct NSDL login, depository participant platforms, and mobile applications. The company has appointed Ms. Sri Vidhya Kumar (FCS Membership No. F11114 and Certificate of Practice No. 20181) as the scrutinizer to ensure fair and transparent conduct of the postal ballot process.

Regulatory Compliance and Governance

The appointment aligns with amended provisions of Regulation 24A of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, which requires listed companies to undertake secretarial audits by peer-reviewed company secretaries with shareholder approval. The resolution will be passed as an ordinary resolution, and the board has confirmed that no directors, key managerial personnel, or their relatives have any financial interest in the proposed resolution.

The postal ballot notice, along with explanatory statements, is available on the company's website, NSDL's e-voting portal, and BSE Limited's website for shareholder reference and participation.

AFCOM Holdings Limited has successfully received the Certificate of Registration (CofR) from the Directorate General of Civil Aviation (DGCA) for its third aircraft, while simultaneously experiencing a significant surge in orders due to ongoing geopolitical developments, according to a regulatory filing made under Regulation 30 of SEBI (LODR) Regulations, 2015.

DGCA Certificate and Aircraft Induction

The company announced in its formal disclosure to BSE Limited that following receipt of the DGCA registration certificate, the third aircraft has been formally inducted into its fleet. This regulatory approval represents a crucial milestone for AFCOM Holdings' aviation operations and demonstrates compliance with Indian aviation safety and operational standards.

Surge in Orders Due to Geopolitical Crisis

AFCOM Holdings reported experiencing a huge surge in orders for additional flights and charters amid the evolving geopolitical crisis and expanding Middle Eastern conflict. The company attributes this increased demand to a complete glut in capacity due to non-availability of Middle Eastern carriers, who are key cargo players in the region.

Operational Response and Route Expansion

To address the high demand, AFCOM Holdings is rerouting stranded cargo by adding multiple additional flights through its transshipment hubs. The company's expanded operations include additional flights to move cargo from Thailand, Vietnam, and Sri Lanka through Maldives.

Company Commitment During Crisis

The company emphasized its commitment to providing appropriate solutions to clientele during the global crisis, helping move stranded cargo while maintaining the highest level of support to clients. Company Secretary & Compliance Officer Ajith Kumar signed the regulatory disclosure, demonstrating AFCOM Holdings' ability to capitalize on market disruptions while serving customer needs during challenging times.