Uttam Sugar Mills Limited has successfully concluded its postal ballot process for extending the redemption period of its preference shares, receiving unanimous approval from voting shareholders. The company announced the results on March 19, 2026, following the completion of the voting process on March 18, 2026.

Postal Ballot Process Overview

The postal ballot was initiated following a Board Resolution dated February 12, 2026, seeking consent from holders of both 6.50% Non-Cumulative Redeemable Preference Shares and 10.00% Non-Cumulative Redeemable Preference Shares for extending their redemption periods. The company appointed N.K. Rastogi & Associates as the scrutinizer to conduct the process in a fair and transparent manner.

The voting process commenced on February 17, 2026, at 9:00 AM and concluded on March 18, 2026, at 5:00 PM. Preference shareholders were provided with both e-voting facilities through NSDL and physical postal ballot options. The company dispatched postal ballot notices along with ballot forms and self-addressed postage prepaid reply envelopes on February 16, 2026.

Voting Results for 6.50% Preference Shares

The special resolution for extending the redemption period of 6.50% Non-Cumulative Redeemable Preference Shares received complete support from voting shareholders:

Voting Results for 10.00% Preference Shares

Similarly, the special resolution for extending the redemption period of 10.00% Non-Cumulative Redeemable Preference Shares also achieved unanimous approval:

Regulatory Compliance and Documentation

The postal ballot process was conducted in full compliance with Section 110 of the Companies Act, 2013, and Rule 22 of the Companies (Management and Administration) Rules, 2014. The company also adhered to SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

Key compliance measures included:

• Publication of public notices in "Financial Express" (English) and "Veer Arjun" (Hindi) newspapers on February 17, 2026
• Upload of postal ballot notices on company website ( www.uttamsugar.in ) and NSDL website
• Generation of Electronic Voting Event Numbers (138539 for 6.50% shares and 138540 for 10.00% shares)
• Validation of votes against the register of preference holders as on the cut-off date of February 10, 2026

Scrutinizer's Confirmation

Naveen Kumar Rastogi of N.K. Rastogi & Associates confirmed that all votes were cast exclusively through the e-voting mode, with no physical ballot papers received. The scrutinizer validated the voting process in the presence of two independent witnesses, Ms. Parineeta Bhatnagar and Ms. Divya Ahuja, who are not employed by the company.

Both special resolutions were deemed passed on March 18, 2026, the last date of e-voting, with the requisite majority as required under the Companies Act, 2013 and SEBI Listing Regulations. The unanimous approval demonstrates strong shareholder confidence in the company's strategic decisions regarding its preference share structure.

Source: None/Company/INE786F01031/0a0a0001-acf1-403f-ad45-4333ef070fdb.pdf

Uttam Sugar Mills Limited has initiated a postal ballot process to seek approval from preference shareholders for extending the redemption period of its preference shares. The company has formally notified the National Stock Exchange of India Limited and BSE Limited about the publication of the postal ballot notice in leading newspapers.

Postal Ballot Notice Publication

The company published the postal ballot notice in "Financial Express" (English daily) and "Veer Arjun" (Hindi daily) on February 17, 2026. This publication follows the company's earlier intimations to stock exchanges regarding the extension of redemption period for both 6.50% Non-Cumulative Redeemable Preference Shares and 10.00% Non-Cumulative Redeemable Preference Shares.

Voting Process and Timeline

The postal ballot process has been structured with specific timelines for preference shareholders:

Resolution Details

The postal ballot seeks approval for a Special Resolution regarding the "Extension of Redemption Period of 10.00% Non-Cumulative Redeemable Preference Shares in accordance with the provisions of section 48 of the Companies Act 2013." This resolution requires approval from holders of the 10.00% Non-Cumulative Redeemable Preference Shares.

Voting Mechanisms

The company has provided dual voting options for preference shareholders:

• Physical Ballot Forms: Completed forms must reach the scrutinizer at 3, Shankar Vihar, 2nd Floor, Vikas Marg, Delhi-110092 before the close of working hours on March 18, 2026
• Remote E-voting: Electronic voting facility provided through NSDL services during the specified voting period

Preference shareholders whose names appear on the Register of Members as of the cut-off date (February 10, 2026) are eligible to participate in the voting process through either mechanism.

Company Communication

Rajesh Garg, Company Secretary and Compliance Officer, signed the communication to stock exchanges. The company has dispatched postal ballot notices along with postal ballot forms and self-addressed postage prepaid reply envelopes to all preference shareholders on February 16, 2026. Shareholders who have not received the forms can download them from the company website or contact the company for duplicate copies.

Contact Information

For grievances or queries related to the postal ballot process, preference shareholders can contact:

• Company Secretary: Rajesh Garg (Membership No. FCS-5841)
• Address: A-2E, III Floor, CMA Tower, Sector-24, Noida, Uttar Pradesh
• Contact: 0120-4525000
• Email: investorrelation@uttamsugar.in

The results of the postal ballot will be displayed on the company website and communicated to stock exchanges following the conclusion of the voting process.