The Board of Directors of octaware technologies has resolved to seek shareholder approval for shifting the company’s registered office from the State of Maharashtra to the State of Uttar Pradesh during its ensuing Annual General Meeting (AGM). This strategic adjustment replaces the previously intended postal ballot mechanism, a move management cited as beneficial for cost optimization and facilitating more effective shareholder participation.

The decision was finalized during a board meeting held on July 23, 2026, which commenced at 04:30 P.M. and concluded at 05:00 P.M. Mohammed Aslam Khan, Managing Director, signed off on the resolution. The Board had initially approved the office relocation and the notice for a postal ballot in a prior meeting on July 15, 2026. However, upon reconsideration, the directors determined that incorporating the resolution into the AGM agenda would serve the company’s interests better than conducting a separate postal ballot exercise.

Procedural Status and Regulatory Compliance

The company confirmed that no notice for the postal ballot has been issued or provided to any shareholder to date. Consequently, no steps toward conducting the postal ballot were taken. The shift in approval method requires compliance with Section 13(4) of the Companies Act, 2013, which governs the alteration of the registered office location across states. By moving the vote to the AGM, the company streamlines the approval process while adhering to statutory requirements for shareholder consent.

Key Details of the Resolution

This change ensures that shareholders will vote on the relocation alongside other agenda items in the AGM, potentially increasing engagement rates compared to a standalone postal ballot. The company has not disclosed specific dates for the AGM in this filing, but shareholders should monitor subsequent communications for the notice of the meeting where this resolution will be presented for ratification.

Octaware Technologies approved shifting its registered office from the State of Maharashtra to the State of Uttar Pradesh, subject to shareholder approval, during a Board meeting held on July 15, 2026. The Board also accepted the resignation of Ms. Rashmi Rajesh Chalke from the position of Internal Auditor for the financial year 2026-27, effective June 18, 2026. These decisions were communicated to BSE Limited pursuant to Regulation 30 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015.

The Board appointed Mr. Hitesh Jhamb of M/s. Jhamb & Associates, Practicing Company Secretary, as the Scrutinizer to conduct the postal ballot and e-voting process. The notice of the postal ballot will be submitted to the Stock Exchange and e-voting agency shortly and hosted on the company's website.

Details of Resignation

Ms. Rashmi Rajesh Chalke (PAN: AHSPC7224P) resigned due to personal reasons. The resignation letter was dated July 15, 2026. The following table details the cessation:

The meeting commenced at 04:00 P.M. and concluded at 04:30 P.M. on July 15, 2026. The disclosure was signed by Mohammed Aslam Khan, Managing Director.