HP Adhesives Limited has dispatched letters containing web-links for the Notice of the 7th Annual General Meeting (AGM) and the Annual Report for FY26. This communication targets shareholders who have not registered their email addresses with the company or depository participants.

Compliance and Access

The dispatch aligns with Regulation 36(1)(b) of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. Shareholders without registered emails can access the documents via the company’s website at https://www.hpadhesives.com/investor-relations/ or through the stock exchange websites.

Physical copies of the Annual Report and AGM Notice can be requested by emailing investors@hpadhesives.com or contacting the Registrar and Transfer Agent, Bigshare Services Private Limited.

AGM Schedule and Voting

The 7th AGM is scheduled for Tuesday, September 22, 2026, at 3:30 pm via Video Conferencing or Other Audio Visual Means. The Board approved these details in its meeting on August 13, 2026.

Only members on the Register of Members as of September 15, 2026, are eligible to vote. Mr. Shivam Sharma has been appointed as Scrutinizer.

Dividend and Remuneration Updates

The company declared a final dividend of ₹0.40 per equity share for FY26, payable on or before October 21, 2026, if approved at the AGM. TDS will apply as per the Income-Tax Act, 2025.

Ms. Nidhi Haresh Motwani’s proposed remuneration is ₹49.33 lakhs per annum, an increase from ₹44.85 lakhs in FY26. She holds 10.88% of the paid-up equity share capital.

HP Adhesives declared a 20% dividend, equivalent to ₹0.40 per equity share of face value ₹2 each, for the financial year ended March 31, 2026. The Board of Directors approved the payout during its meeting on May 12, 2026, subject to shareholder approval at the upcoming Annual General Meeting.

Dividend Payment and Tax Deduction

The company will deduct tax at source (TDS) on the dividend payment in accordance with the Income Tax Act, 1961, as amended by the Finance Act 2020. Dividend income is taxable in the hands of shareholders, with withholding rates varying based on residential status and document verification.

Resident Shareholders

For resident individuals with a valid Permanent Account Number (PAN), the applicable TDS rate is 10% under Section 194. If PAN details are missing or invalid, the rate rises to 20% under Section 206AA. No tax is deducted for residents receiving dividends up to ₹10,000 in FY26-27 or those submitting Form 121 declaring income below the taxable limit.

Exemptions also apply to specific entities including insurance companies, mutual funds, Alternative Investment Funds (AIFs), and New Pension System (NPS) trusts, provided they submit the required self-declarations and registration certificates.

Non-Resident Shareholders

Non-resident shareholders face a standard withholding rate of 20%, plus applicable surcharge and cess. Foreign Institutional Investors (FIIs) and Foreign Portfolio Investors (FPIs) are subject to this rate without exception. Other non-residents may claim benefits under Double Tax Avoidance Agreements (DTAA) if they submit complete documentation, including a Tax Residency Certificate and Form 10F.

Compliance Requirements

Shareholders must submit necessary declarations and documents to the Registrar and Transfer Agent, Bigshare Services Private Limited, at tds@bigshareonline.com . The deadline for submission is 11:59 pm on September 14, 2026. Incomplete or unsigned forms will not be considered, and no further communications will be accepted after this date.

Shareholders holding multiple accounts under different statuses but with a single PAN will be taxed at the higher rate applicable to any of their holdings. Additionally, non-filers of income tax returns for the two preceding years may face enhanced TDS rates under Section 206AB, potentially doubling the standard rate or applying a flat 5% charge.

What the Numbers Show

The declaration of a 20% dividend on a ₹2 face value share indicates a consistent return policy for HP Adhesives. The strict adherence to TDS compliance deadlines highlights the regulatory burden on retail investors, particularly regarding the new Form 121 declarations replacing older exemption forms.