HP Adhesives Limited has scheduled its seventh Annual General Meeting for Tuesday, September 22, 2026. The meeting will commence at 3:30 pm and will be conducted through Video Conferencing or Other Audio Visual Means in compliance with Ministry of Corporate Affairs circulars.

Meeting Details and Compliance

The company notified the National Stock Exchange of India Ltd and BSE Limited regarding the meeting pursuant to Regulation 30 and Regulation 47 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The notice was published in the English edition of Active Times and the Marathi edition of Pratahkal on August 29, 2026.

Shareholders can access the Annual Report for the financial year ended March 31, 2026, along with the notice convening the AGM, on the company’s website. The documents have also been sent electronically to members whose email addresses are registered with the Registrar and Transfer Agents or Depository Participants.

E-Voting Facility

The company will provide a remote e-voting facility to its members. The voting window opens on Monday, September 21, 2026, at 9:00 am and closes on Wednesday, September 23, 2026, at 5:00 pm. Only members whose names appear in the Register of Members as on the cut-off date of Thursday, September 17, 2026, are eligible to vote.

The Register of Members and Share Transfer Registers will remain closed from Friday, September 18, 2026, to Thursday, September 24, 2026. Ms. Jyoti N. Kholia, Partner at KNK & Co. LLP, has been appointed as the Scrutinizer to ensure fair and transparent voting procedures.

HP Adhesives declared a 20% dividend, equivalent to ₹0.40 per equity share of face value ₹2 each, for the financial year ended March 31, 2026. The Board of Directors approved the payout during its meeting on May 12, 2026, subject to shareholder approval at the upcoming Annual General Meeting.

Dividend Payment and Tax Deduction

The company will deduct tax at source (TDS) on the dividend payment in accordance with the Income Tax Act, 1961, as amended by the Finance Act 2020. Dividend income is taxable in the hands of shareholders, with withholding rates varying based on residential status and document verification.

Resident Shareholders

For resident individuals with a valid Permanent Account Number (PAN), the applicable TDS rate is 10% under Section 194. If PAN details are missing or invalid, the rate rises to 20% under Section 206AA. No tax is deducted for residents receiving dividends up to ₹10,000 in FY26-27 or those submitting Form 121 declaring income below the taxable limit.

Exemptions also apply to specific entities including insurance companies, mutual funds, Alternative Investment Funds (AIFs), and New Pension System (NPS) trusts, provided they submit the required self-declarations and registration certificates.

Non-Resident Shareholders

Non-resident shareholders face a standard withholding rate of 20%, plus applicable surcharge and cess. Foreign Institutional Investors (FIIs) and Foreign Portfolio Investors (FPIs) are subject to this rate without exception. Other non-residents may claim benefits under Double Tax Avoidance Agreements (DTAA) if they submit complete documentation, including a Tax Residency Certificate and Form 10F.

Compliance Requirements

Shareholders must submit necessary declarations and documents to the Registrar and Transfer Agent, Bigshare Services Private Limited, at tds@bigshareonline.com . The deadline for submission is 11:59 pm on September 14, 2026. Incomplete or unsigned forms will not be considered, and no further communications will be accepted after this date.

Shareholders holding multiple accounts under different statuses but with a single PAN will be taxed at the higher rate applicable to any of their holdings. Additionally, non-filers of income tax returns for the two preceding years may face enhanced TDS rates under Section 206AB, potentially doubling the standard rate or applying a flat 5% charge.

What the Numbers Show

The declaration of a 20% dividend on a ₹2 face value share indicates a consistent return policy for HP Adhesives. The strict adherence to TDS compliance deadlines highlights the regulatory burden on retail investors, particularly regarding the new Form 121 declarations replacing older exemption forms.