Hotel Leela Venture Limited (HLV Limited) has dispatched letters containing the web-link and exact path to its Annual Report for the fiscal year 2025-26 to members who have not registered their email addresses with the company’s Registrar and Transfer Agent (RTA), depositories, or depository participants. The dispatch ensures that all shareholders, regardless of their digital registration status, receive access to the company’s statutory financial disclosures in compliance with regulatory mandates.

The intimation was filed under Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. HLV Limited submitted this disclosure to the Bombay Stock Exchange (BSE) and the National Stock Exchange (NSE) on August 07, 2026. The move follows a previous communication dated August 04, 2026, wherein the company provided details regarding its Annual General Meeting (AGM) and submitted a letter to shareholders pursuant to Regulation 36(1)(b) of the SEBI Listing Regulations.

Compliance and Disclosure Details

The company confirmed that the letters were sent to physical shareholders who do not have active email registrations on record. This process is managed through MCS Share Transfer Agent Ltd., which serves as the RTA for HLV Limited. The acknowledgement of dispatch is enclosed with the regulatory filing.

Access to Financial Information

The Annual Report for FY26 is also available digitally on the company’s official website. Investors can access the document via the investor relations section at https://www.hlvltd.com/investor_relation.html . The filing was authorized by Sucheta Chaturvedi, Company Secretary, who is responsible for ensuring adherence to corporate governance norms and timely disclosures to stock exchanges.

What This Means for Shareholders

For investors holding physical shares or those who have not opted for electronic communication, this dispatch serves as the primary mechanism to receive the company’s annual financial results and governance updates. It highlights the company’s commitment to inclusive shareholder communication, bridging the gap between digital-first disclosures and traditional physical shareholding records. Shareholders are advised to check their postal mail for the letter containing the specific URL path to view the report online.

HLV Limited has scheduled its 45th Annual General Meeting (AGM) for Thursday, August 27, 2026, at 11:30 a.m. (IST). The meeting will be conducted exclusively through Video Conferencing or Other Audio Visual Means (VC/OAVM), in compliance with the Companies Act, 2013, SEBI Listing Obligations and Disclosure Requirements Regulations, 2015, and Secretarial Standard on General Meetings (SS-2). This virtual format ensures accessibility for shareholders while adhering to regulatory guidelines issued by the Ministry of Corporate Affairs (MCA) and the Securities and Exchange Board of India (SEBI).

The company has appointed National Securities Depository Limited (NSDL) to facilitate remote e-voting. The e-voting window opens on Monday, August 24, 2026, at 9:00 a.m. IST and closes on Wednesday, August 26, 2026, at 5:00 p.m. IST. Only members holding shares as of the cut-off date, Thursday, August 20, 2026, are entitled to vote. RAAM & Associates LLP has been appointed as the Scrutinizer to oversee the e-voting process, ensuring integrity and compliance. Results will be published on the company’s website within two working days of the AGM.

To participate in the AGM or cast votes remotely, shareholders must register their email addresses with the Registrar & Transfer Agent (RTA) or Depository Participants (DPs). The Annual Report for FY25-26, along with the AGM notice, was dispatched electronically on August 4, 2026, to registered email addresses. Shareholders without registered emails received a letter containing web-links to access the documents. Physical and demat holders can register by submitting required identification proofs, including PAN and Aadhaar cards, via email to investor.service@hlvltd.com .

The Register of Members and Share Transfer Books will remain closed from Friday, August 21, 2026, to Thursday, August 27, 2026, inclusive. This closure facilitates the determination of shareholders entitled to attend and vote at the meeting. Any person acquiring shares after the dispatch of the notice but holding them on the cut-off date may obtain login credentials by contacting NSDL at evoting@nsdl.com or calling 022-4886 7000.

Shareholders are advised to review the Frequently Asked Questions (FAQs) and user manuals available on www.evoting.nsdl.com for detailed instructions on joining the VC/OAVM session and casting votes. Once a vote is cast remotely, it cannot be changed or recast during the meeting. Members who have already voted remotely may attend the meeting electronically but will not be permitted to vote again.