Gautam Exim Limited announced comprehensive corporate restructuring measures following its board meeting held on March 28, 2026. The board approved several significant proposals including share subdivision, bonus issue, and capital restructuring, all subject to shareholders' approval.

Share Subdivision and Capital Structure Changes

The board approved subdivision of equity shares from Rs.10 face value to Rs.5 face value. This restructuring will impact the company's share structure significantly while maintaining the same total capital value.

The company also approved increasing its authorised share capital from Rs.5 crore to Rs.13 crore, divided into 2,60,00,000 equity shares of Rs.5 each. This increase is specifically designed to accommodate the proposed bonus issue.

Bonus Issue Proposal

The board approved a bonus issue in the ratio of 3 equity shares of Rs.5 each for every 1 equity share of Rs.5 each on post-split basis. The bonus issue is subject to multiple conditions including shareholders' approval, completion of share split, increase in authorised capital, and regulatory approvals. The company will capitalise free reserves and securities premium to fund this bonus issue.

Extraordinary General Meeting Schedule

An Extraordinary General Meeting has been scheduled to seek shareholders' approval for all proposed changes. The meeting timeline includes specific dates for various procedural requirements.

Since shares are in demat form, book closure is not required, and the cut-off date will be sufficient for determining eligible shareholders.

Key Appointments and Authorisations

The board appointed M/s Varun Bhomia & Co., Practicing Company Secretaries, as secretarial auditor for FY 2025-26, subject to members' approval in the general meeting. The same firm has also been appointed as scrutinizer for e-voting during the EGM.

The board authorised Mr. Rajkumar Agrawal (Director) and Mr. Vishad Jaiswal (Company Secretary & Compliance Officer) to handle various procedural requirements including dispatch of EGM notice, arrangement of e-voting, regulatory filings, and completion of corporate actions. Additional authorisations were granted for ICEGATE and DGFT compliances to Mr. Rajkumar Agrawal and Mr. Balasubramanian Raman.

Regulatory Compliance and Next Steps

The board meeting, which commenced at 4:00 PM and concluded at 5:30 PM on March 28, 2026, addressed various regulatory matters including GST proceedings and depository compliances. All proposed changes require shareholders' approval during the upcoming EGM, and the company will complete necessary regulatory filings with ROC and BSE following the approvals. The record dates for both share subdivision and bonus issue will be decided later, subject to completion of requisite approvals.

Gautam Exim Limited has notified BSE Limited about an upcoming board meeting scheduled for March 28, 2026, at 4:00 PM at the company's registered office. The meeting, designated as the 07/2025-26 board meeting for financial year 2025-26, will address several critical corporate matters under Regulation 29 of SEBI Listing Regulations.

Key Agenda Items

The board meeting will focus on four primary matters as communicated to the stock exchange:

Comprehensive Meeting Agenda

The detailed agenda reveals 15 items for discussion, indicating a comprehensive review of corporate matters:

Capital Structure Modifications

• Approval of equity share sub-division from Rs.10 face value
• Consideration of bonus share issuance to equity shareholders
• Alteration of Capital Clause in Memorandum and Articles of Association
• Capitalization of Security Premium account and free reserves for bonus issue

Corporate Governance Matters

• Review of minutes from the March 11, 2026 board meeting
• Appointment of CS Varun Bhomia & Co. (a peer-reviewed firm) as secretarial auditors
• Authorization for directors to file necessary forms with ROC and stock exchanges
• Appointment of scrutinizer for Extraordinary General Meeting

Operational Items

• Authorization for ICEGATE registration applications
• Review of GST-related issues in Gujarat state
• Filing of corporate action forms with BSE Limited
• Approval of EoGM notice with agenda and explanatory statements

Meeting Logistics

The meeting will be held at the company's registered office located at Plot No. 29, Pavitra, Second Floor, Chharwada Road, Opp. Sargam Society, GIDC., Vapi-396 195, Gujarat. Directors have the option to participate through video conferencing, with advance notice required three days prior to the meeting.

Regulatory Compliance

All proposed actions, particularly the share sub-division and bonus issue, remain subject to shareholder approval and requisite regulatory clearances. The company has indicated that record dates for these corporate actions will be determined by the board during the meeting.